How Can Remote Access to Your Computers Help Offsite Employees?

February 26th, 2015 by Beth Jackson No comments »

Working from home can be great. It gives employees the luxury of having a flexible schedule and working on their own time, and generally allows them to work where they are most comfortable (which is usually their home). For this type of arrangement to work successfully, remote access to a company’s computers is important for all employees that work from home. If you want to help your offsite employees, then you need to provide them with remote access. Below are a few reasons why remote access to your company’s computers is absolutely important.

 

Reduces their commute

 

Employees that have remote access to the computers of your company will usually never have to commute to your workplace. This helps offsite employees tremendously, because it means they are able to save time by immediately getting to work the moment they wake up in the morning. For a lot of employees, their daily commute is a significant fraction of their workday. With remote access from home, employees are able to focus more on their job and less on their commute.

 

Access on business trips

 

The beauty of remote access to the computers of your business goes beyond aiding offsite employees. Any employee that needs to go on a business trip will have the luxury of having access to the computers of your business no matter where they may be in the world. As long as they have a broadband Internet connection or even access to a 3G or 4G data connection (more on that in a moment), they can access your company’s computers from literally anywhere. This means that work can be accomplished no matter where they are and thus ensuring that productivity has the potential to remain at an all-time high.

 

Flexibility

 

We mentioned flexibility a second ago, but it bears repeating once again. Offsite employees that have remote access to your company’s computers will find that working from home and having the same access that every employee in the office has will provide them with enough flexibility that their work will improve as a result. Even if the employee become sick, they will be able to take care of themselves in the comfort of their own home while ensuring that they are still able to work.

 

It also allows them to plan around life itself. How many times has an employee come to you and asked to take an hour early off of work due to family? Probably more times than you can count. With an offsite employee that works remotely, they will reserve enough time for family while having the freedom to wake up extra early if needed and finish the day’s tasks.

 

Any device, any time

 

Offsite employees with remote access to your company’s computers will also be able to use the nearly any mobile device in addition to their laptop and desktop computers. If someone wants to work on their iPad instead of their laptop, they have the freedom to do so. It is yet another reason why remote access for offsite employees is such a great idea!

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How to Use Web Conferencing for Training Purposes

February 24th, 2015 by Beth Jackson No comments »

If you need to train a large group of people but most of you cannot meet in one location, then you need to consider web conferencing to train your future employees. Saving time and money on travel expenses, training future employees with web conferencing services is the new way to hold meetings and share information for the 21st century. Below are a few ways that you can use web conferencing to properly train anyone.

 

Q&A

 

While you may need to train your employees, some training exercises may work better offline than online. Thus, consider creating interactive modules and/or recording training videos for your employees to watch and learn how to perform the jobs they will be assigned to properly. From there, you can host a question and answer session to answer any questions that your employees may have regarding their training, their positions, and the company at large. It is a great way to get to know your employees a little bit better, while clearing up any confusion regarding their training. Use this as an extension to regular training, and your employees will perform better and stronger right at the start!

 

Show presentations

 

Perhaps you have a neat little presentation that you want to show off to your employees. If this is the case, then use web conferencing to showcase a presentation that will help your employees to understand their job a little bit better. It is a great opportunity to explain the job further, speak with them all one-on-one (without having to be in the room with them), and ensure that everyone is on the right page before training ends. Combine this with our Q&A tip above, and you have a winning combination that will make certain that your employees know everything needed before training ends.

 

Open forum

 

This is a little similar to the Q&A tip, except this will give your employees an opportunity to speak with you one-on-one about anything regarding the job. This includes speaking to you directly about what they enjoy about training as well as what they dislike about it – which will help you to improve your training better than ever going forward. It is also a great way to learn a little bit about your employees as well, which will help you to assist them on the job anyway that you can.

 

Guest speaker

 

Do you know of a compelling guest speaker that would benefit your employees? The next time you do web conferencing for training purposes, have the guest speaker speak to your employees regarding any tips or critiques that can help them to perform their job better. Guest speakers are also a great way to boost morale and get people more excited than ever about starting their new job. Besides, training can be exhausting to your employees; and if they have weeks of training and need a pick-me-up, a guest speaker will help with this. If the guest speaker can inspire just one person to do their job to the best of their ability, it will be worth it!

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How An Agenda Helps You Stay On Track During a Web Conference

February 19th, 2015 by Beth Jackson No comments »

Many of us had to use an agenda during our elementary and junior high years. If you were like most children, you hated having to record your activities in an agenda every single day. If this sounds like your childhood, it is time to thank your instructors because they helped you to develop a crucial skill early on. Recording notes in an agenda is one of the best practices you can develop as a professional. Allowing you to document important information when you hear/see it, it is a great way to stay organized – especially when web conferencing. Below are a few ways that an agenda can help you to stay on track while you listen/view a web conference.

 

Notes to make things more clear

 

This is an obvious example, but it is one of the most important in this list. Taking notes in your agenda while web conferencing is one of the best ways to avoid any confusion later on. While you are listening to the web conference, write down as many notes as possible to guide you throughout the web conference, and to ultimately help you to perform your job better. It may seem boring and you may feel like you can member everything, but believe us when we say that there are going to be things that slip your mind that you are going to wish that you wrote down.

 

Catch things your mind may not remember tomorrow

 

As stated, we don’t always remember all of the important details when attending a web conference. It is easy for our minds to wander, to lose focus, and to flat-out become bored with web conferencing at large. Thus, it is crucial that you write notes in your agenda – especially on topics that are of the utmost importance. This will ensure that when you leave the web conference, you will be able to remember everything that occurred at the web conference, ensuring that there will not be any mysteries about what you need to remember later on.

 

Schedule important dates so you won’t forget later

 

There will probably be some important dates floating around while web conferencing. If this happens, you need to record every single date that crops up during the conference. Not only will this help you to schedule the rest of your work going forward, but it will ensure that you do not have to experience any ‘crunch time’ whenever you realize that a deadline is due at the last minute. Write important dates in your agenda the moment you hear them during the web conference, and save yourself headache later.

 

Never miss important information again

 

To sum everything up, recording information in your agenda is vital to ensuring that you never miss anything important again. Keep your life organized with the traditional agenda starting today. We guarantee that by doing so, your productivity is going to increase dramatically and your work life will flow better than ever!

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How to Shop For a New Web Conference Tool

February 17th, 2015 by Beth Jackson No comments »

When you’re in the market for a new web conferencing solution, you need to do your research to ensure that you get a quality product. Thankfully, there are good providers out there who work hard to ensure that you have an array of top of the line solutions available for your needs. Here are a few tips on how to get the most out of your search for web conference solutions.

Define your needs clearly

In order to another type of web conferencing solution that you’ll need for your office, you need to carefully evaluate all of your needs. Don’t jump directly into conducting the research for your search until you know exactly what kind of system will work for you. There are numerous different factors that you should explore and you can look at the current needs of your web conference meetings as a starting point. How many people are currently at your web conferences? Do you have any speed issues? You wish you had any additional features as part of your package? All of these are simple questions that you should consider for engaging in the process of looking for a new web conference solution. You have to know your business needs before moving forward.

Look Online
You want to look for a company that has a great deal of experience in lining up web conference solutions with the needs of your business. Someone who has been in the industry for a while is going to be most familiar with the type of products that you’ll need. Work with a professional who can ask a targeted questions to determine the most appropriate solutions for your business. While you can certainly do some research on your own, it’s a good idea to partner up with an experienced professional to ensure that you are selecting the right end product.

Thankfully, it’s easy to do this stage of the process simply by looking online and matching up the basics of web conference solutions are available with the list that you created in the first stage. After this, it’s time to put together your questions and communicate directly with a sales representative in this field. Make sure that you take notes during this time to be clear about how you will narrow down which web conference system is ideal for you. Usually, you can narrow it down to just a couple of options before making a final decision. This is a great way to approach shopping for your next web conference solution.

Talk With Others 

 

Another good way to determine the best web conferencing solution for your business is to get the opinions of other individuals. Whether this is reviews that are posted online for your direct communication with other businesses who have Artie purchased web conferencing systems, you can learn a lot simply by talking to other people. Combined with what you have learned from working directly with other professionals in the web conferencing industry and the list of your needs that you constructed at the outset, you’ll be well on your way to achieving the best purchase for your business.

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Why RHUB Web Conferencing Servers Are So Safe

February 12th, 2015 by Beth Jackson No comments »

Remote control can significantly increase the efficiency and productivity of the companies, but these types of technologies that involve remote access may have some serious disadvantages as well. According to some studies conducted in the past couple of years, remote control and remote access have been named as the most common ways for the hackers to breach the security. One study showed that almost fifty percent of all the computer security breaches were done by using software for remote access control. Based on that news, many people wonder why RHUB web conferencing servers are so safe and what makes them so good in preventing security breaches.

We all are aware of the fact as the security is good as its weakest link. Hosted conference services are providing very little, if any security. Anyone that has access to a password and meeting identification information can open up the meetings. That leaves a huge security gap, so the hackers may take an advantage of this and attack the system easily. The security can be very easily and quickly compromised just by reading someone`s e-mail or accessing their calendar.

In comparison, the RHUB web conferencing servers can establish a virtual VPN network between the host and the participants. By doing this, it limits the range of participants to those with internal address and location, or with specific IP addresses.  Great thing about RHUB web conferencing servers is that they are specially designed to work together with your internal security servers, such as firewalls and routers or any other devices for security which are implemented by your company. Because of that, RHUB web conferencing servers can provide a very efficient and wide security by limiting the attendance to only authorized locations and participants.

Usage of powerful SSL encryption is primary for maintaining transmission security. You can be calm and relaxed, by knowing that the RHUB web conferencing servers are using the strongest SSL encryption together with proprietary encryption. The user passwords, as well as meeting IDs and the meeting transmissions are completely safe and encrypted.

The most effective way for protection against the breaches in security is to use an on-premise solution by which the web meetings will be protected by the firewall. RHUB web conferencing servers, as well as the remote servers are specially designed to provide an affordable and efficient security.

The three most common ways in which RHUB web conferencing servers are working are: behind the firewall, outside the firewall and DMZ. Behind the firewall means it is being restricted only to internal meetings, outside firewall means it is restricted to external meetings, while DMZ is designed both for external and internal meetings. DMZ deployment is very flexible and is available on all of the routers. In all of these options, strong security measures are constantly offered.

RHUB web conferencing servers are very safe because anyone that tries to access the system and is located outside of the firewall will be immediately rejected by the server.

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