Archive for March, 2010

Streamlining Your Work Process with Collaboration Tools

March 25th, 2010

Project management is one of those areas that have been greatly advanced and simplified with the use of web conferencing’s cousin: . Collaboration tools enable more efficient use of resources in managing a project. Allowing team members to pull together resources and coordinate on a project, project management tools facilitates and encourages communication among co-workers.

collaborate

Hear the difference when you collaborate online

Project Management Tools – A Necessity?

There is an entire software industry devoted to streamlining project management. Before the advent and growth of web conferencing, project completion relied on the standard methods of communication. Introduction of collaboration tools helped to streamline the workflow, cutting down the time between stages in projects.

In the current economic environment, even large corporations can scarcely afford to waste money in its operations. Project management allows companies to hold down on spending while ensuring targets are met. Web conference tools allow for greater efficiency in this regard. In a wired world, the ability to manage projects from a single central location means significant cost savings.

Web Conferencing’s Impact

Benefits of web collaboration tools are best exemplified through its features. Some include:

  • File sharing: team members can share documents easily for feedback and track progress within each stage of the project.
  • Presentations: this covers any number of files that need to be seen by those involved in the project. During the presentation the presenter can also discuss each slide with attendees.
  • Recording: collaboration sessions can be recorded and archived for later use.

Web conferencing plays a vital role in all stages of the project, from planning to completion. Keeping in constant contact with all members allows the project manager to monitor the key aspects of the project such as:

  • Timeline
  • Cost
  • Resources
  • Size and goals of the project

With the right tool in hand, collaboration management software can facilitate the progress of projects easily. Helping a job done right, the first time.

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Fail Proofing Your Web Conferences

March 12th, 2010

Ever started or joined in on a web conference and realized you were missing something? If lucky, the files or document will be in reaching distance. Worst scenario, you might have to get up and walk a few steps. While this isn’t a big deal for those weekly meetings if all that were forgotten were files, for a client meeting or sales pitch, unprepared is not the way you want to start off. And you certainly don’t want to find yourself without the proper equipment necessary for the web conference. As with any communication tool, requires that certain infrastructure be in place.

Making a List and Checking It Twice web conference checklist

Thankfully, making a checklist is as simple as using most web conference software on the market today. The equipment necessary to facilitate the meeting experience includes:

  • Telephone lines and internet: This is where it all begins since web conferencing takes advantage of existing internet service. High speed internet will make it possible to take advantage of all the features most programs provide.
  • System requirements: This is not of much concern these days as most software providers try to ensure compatibility with various operating systems. It still doesn’t hurt to make sure beforehand whether your operating platform will pose potential issues for your web conference software. Other things to check for:
    • Operating system
    • A top-of-line sound card
    • At least 128 MB of RAM
    • Processor speed of no less than 233 MHz
    • A high resolution monitor
  • Microphone, headset and speakers: These devices are all integral to the web conference experience. As is usually the case with technology, pricier items tend to equal better sound quality. The type of these devices purchases will however depends on the budget of the individual or company.
  • Web cam: While optional, a webcam makes the difference between a video web conference and an audio conference. Most users are likely to be more comfortable if they can see the person they are talking to. For this reason, consider investing in a web cam.

Attendees in the web conference do not necessarily have to match the presenter’s hardware. Though the quality of their system will still affect the quality of the presentation on their end. Once you have all the necessary equipment in place, you’re ready to start!

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Quality You Can Clearly See

March 5th, 2010

If there is one thing made clear by the current high definition trend, it’s that viewers of are demanding better image quality regardless of what is being watched. You would naturally expect web conference companies to place an emphasis on image quality. Unfortunately, this just isn’t so. Some common web conferencing transmission issues include:

  • Flickering or fuzzy images
  • Image distortion
  • Poor color quality

With the variety of web conferencing solutions available, one would think that these issues were mostly a thing of the past. Sadly, nothing could be further from the truth. These problems are not limited to software versions dated back early last decade. To this day, even some established web conferencing software vendors have been guilty of poor image quality in presentations. In fact, below you can see an example of a presentation from earlier this year. On the right is a screen shot of a slide shown using TurboMeeting, on the left is the same slide shown on WebEx.

Why Image Quality is Important

Firstly, the quality of any type of content is essential to a successful presentation. Sharp image, however, can definitely make any conference more engaging, and less likely to lose the interest of participants. With charts and graphs often included in presentations, distortion of numbers on the graphs essentially render them useless.

The bottom line is that more often than not numbers and charts will be featured prominently in web conferences. When the information is hard to see this poses problems not only for the web presentation itself, but also for the company’s workflow.

Here at RHUB, we make it a priority to present to users with quality products we can stand behind. We understand the frustration of having to squint your way through an hour long presentation.

Any solution that does not deliver quality images is not serving its purpose. Sharper images make for a much more effective and memorable web conference.

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