There’s a good chance that the next time you attend a class or seminar it will be online. Webinars are fast becoming the go to means for disseminating information to large groups of people quickly. Attendees love it because they can attend from the comfort of the home or office. Businesses are big on it because they can reach employees or prospective clients no matter where they are, and save big while doing so.
Attending a Web Conference
The quality or success of a web conference will be evaluated differently depending on the person. While the overall success is largely determined by the host, there are some things you can do to get the most out of your web meetings. Factors you can control that are needed for a web conference include:
- Internet connection: High speed is preferable as it will enable faster downloads. It also enhances video and sound quality.
- Speakers and microphone: A microphone is optional as it depends on the format of the particular conference. Speakers are essential.
- Webcam: This depends on whether you are supposed to be seen in the web meeting. In many instances this is not necessary.
Making Your Contribution
It’s true that the web conference is different from the standard meeting setting, but rules of good etiquette still apply. If you are expected to log in at a certain time, do so. Make note of any email reminders of the conference so you won’t miss the date.
If it is supposed to be an open discussion, prepare some quick points beforehand. Make notes during the session if you think it necessary. Take advantage of chat function during meeting to post questions without disrupting the presentation.
Avoid straying off topic. It might be a big money saver, but with web meetings time is still money. Using tools that enable collaboration and free flow of ideas will make for a more meaningful session. Some features you might want to look out for include:
- Text chat
- Live video
As with face-to-face meetings, you typically get from a web conference what you are willing to put into it. Luckily, attending a web conference is not a technical issue, so you can concentrate on what is important. So before you attend your next webinar or web meeting, think about what you will contribute.