Archive for August, 2016

Three common Web Conferencing issues and how to avoid them

August 9th, 2016

Screen sharing issues, poor audio quality and high monthly costs are three common web conferencing issues. The web conferencing products of the company R-HUB is an example of how it is possible to avoid these problems

A main reason of the increasing popularity of web conferencing has been the winning combination of the ease of audio conferencing with the visual features of video conferencing; yet, this combination is also the cause of many issues, like being too screen share reliant, too internet connection dependent, and too expensive on a per month base. In this article, we will see how R-HUB have been able to address these issues in their products.

What does it means being too screen share reliant? It means that users have no control on what will be displayed on their screens during web conferences. I remember an entrepreneur in a web conference who kept getting emails from their credit card company saying they were past due. This happened during a pitch up in front of their potential investors. Another common pitfall is that during a web conference all of users’ folders – also the ones users had better keep secret – are displayed to everyone, while looking for that particular file to share.

What is the solution? Prepare your web conference before. Stop pop ups and alerts, and upload all the files you need to show to your audience into your presentation, so that you share the files rather than your screen. For this reason, R-HUB web conferencing servers are equipped with all the necessary functionalities that allow users to easily upload their documents before their meetings.

What does it means being too internet connection depending? It means that users can get connected to the audio only through their pc speakers and microphones, in one word, through the internet. This cause issues on spotty connections, especially in terms of poor audio quality, and limit access only to computer savvy users.

What is the solution? Utilize a web conferencing product that is not internet connection depending, like R-HUB’s web conferencing servers. In this way, users can dial in with their telephones and get the audio for the conference that way.

How expensive are web conferencing services per month? They can be really expensive, ranging from 30 dollars per month per user to up 100 dollars. This means being cost prohibitive for most small businesses and non-profit organizations. Not to mention the additional fees for recording and the limitations on the maximum allowed participant amount per meeting.

What is the solution? Choose products of companies that use a flat fee, like R-HUB. In this way, you can add a virtually unlimited number of participants to a web conference at zero cost.No participant limitations or record fees are usually set under this kind of license. R-HUB give also provides a free 30 days trial account. For further information, please visit their website, http://www.rhubcom.com

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Hosting Teleconferences through R-HUB – 6 easy tips to improve your guests’ experience

August 8th, 2016

Introductions, participation, order, agenda, roll calls and refreshers:6 easy-to-remember tips that willgreatly enhance the quality of your virtual meetings

Being a host of a teleconference – no matter whether it is an audio conference or a video conference – is not an easy task as it may seem at first sight. Indeed, the host plays a vital role, and he is the real responsible of the final outcome of the conference at the end of the day.It is up to the host to arrange meetings, invite guests and control that everything goes smooth during any step of the teleconference.

What shall a host do to ensure that a virtual meeting is hitch free? Here come six easy tips that can really help you to be a perfect host.

  • Introductions. Hosts must politely introduce themselves and invite all participants to do the same. This is important not only because participants are given the opportunity to know each other in this way, but also because it helps them to recognize each other’s voices.
  • Participation. Ensure that equal opportunities to contribute to the meeting are given to all participants. Keep a list of all the names of the participants, and invite quiet members to express their opinions. Remember that the “Raise your hand” feature is very useful to get the attention of the host.
  • Order. Be the master of the meeting. Avoid people speaking over each other, or unfriendly behaviors, like those participants that impolitely butt in on another participant’s speech being unable to await their turn.
  • Agenda. Don’t let the discussion be driven off rail. Keep participants focused on the object of the meeting.
  • Roll calls.It is important to give any new participant that join the meeting later, an opportunity to introduce themselves.
  • Refreshers. It is important to stop and summarize-up from time to time. It provides context to the last comers, and allows you to scroll down to the next point on the list.

Have you already hosted a teleconference? If you wish to give us your suggestions or ideas, please feel free to contact us at any time.

Wish to learn more about teleconferencing? Please visit R-HUB’s website for further information:

http://www.rhubcom.com/v5/index.html

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Four easy Tips to make your Web Conference a Great Success

August 4th, 2016

Posture, voice, involvement and preparation: these are the four key-factors to be taken into account in order to make your web conference a great success.

While hosting web conferences is easy, making great presentations is difficult, especially when we are at our first attempts. The problem is that today’s technologies are able to perfectly simulate the whole reality, included all the problems that are implied in a real conference. This is the reason why a presentation through the web is usually as tricky as a presentation given in person.

So, what to do? Simply, don’t skip the step of preliminary preparation. According to the speaking consultant Lilyan Wilder, there are no natural speakers. Preparation and practice are all. Here come our four easy tips that will help you to greatly improve your skills as a speaker and, consequently, the quality of your presentations.

First tip: improve your posture. Body language affects about 70% of communication. A good posture naturally conveys listeners a sense of trust and confidence, while a bad posture means something like denying with your body what you are trying to affirm with your lips.

Second tip: speak clearly and loudly. In this way, the participants to your conference will be much more likely to remember what you have said during your presentation.

Third, prepare everything beforehand and pre-upload all the necessary documents. A good idea could be even to email the participants before your conference. In this way, participants will pay much more attention to what you are saying, as they wouldn’t have to focus on the unwelcome task to copy your document.

Fourth tip: get your participants involved. Ask them questions and reply to all the questions they may have. Not only are you able to keep the level of their attention high in this way, but you are also able to learn which parts of your presentation lack information and need improvements.

These four easy tips will help your web conference participants to retain more information and make your meetings more enjoyable.

Now, it is time to try. Download web conference software, and start practicing. Some IT companies, like R-HUB, offer free trial periods and free accounts on their web conferencing software. For reference, the R-HUB free trial lasts 30 days, and it is also possible to open a free account through their web site at http://www.rhubcom.com, where you’ll find all the information that you need to begin.

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