Archive for August, 2017

Four Great Tools to share your Screen easily and without any Software Downloading

August 28th, 2017

No software downloading means less annoyance for your users and thus more participants to your virtual events. Let’s have a quick glance to TurboMeeting, MegaMeeting, GoToMeeting and WebEx, four great tools that allow you to share your screen without any software downloading.

Screen-sharing is one of the most useful and utilized functionalities during webinars, video conferences or remote support operations.  Unfortunately, the products for virtual conferencing that do not require any software download are few. Yet, it is proved that users’ preferences go to no downloading solutions, like the browser-based ones. If you adopt this technology, you have then better chances to increase the number of participants to your webinars and virtual meetings.

TurboMeeting is a suite of video conferencing servers manufactured and distributed by the company R-HUB (http://www.rhubcom.com). Clients can access a webinar hosted on a TurboMeeting server simply by clicking on the special link in the invitation email through their browsers. No software is downloaded. This solution offers a huge set of functionalities to make your webinars and video conferences highly interactive and engaging, among which there is naturally screen sharing. You can easily show slides, documents, photos, videos or other relevant material to back up your arguments that way.

MegaMeeting (http://www.meagmeeting.com) is specialized in browser-based solutions for webinars, video-conferences and one-to-one meetings. Screen-sharing is just one of the multiple functionalities that this solution offers its users and, again, there is no necessity to download anything. What makes the difference with TurboMeeting is power. R-HUB`s servers can host webinars up to 3000 participants for room, MegaMeeting up to 250 only. MegaMeeting is also more expensive, as it costs per year more or less the same as the purchase of a R-HUB`s server that though lasts much longer than one year.

GoToMeeting (http://www.gotomeeting.com) is one of the most popular platforms for web conferencing. Simple and cost-effective, it allows you to host any kind of virtual events, from your webinars to the classic online meeting. All the usual functionalities (among which screen sharing) are present. To enter a webinar, participants have simply to digit the ID of the event and their email on the form on the special web page. Among the cons, there are the severe limitations on the number of participants, which cannot go over 100 attendees. The price is comparable with R-HUB`s TurboMeeting.

WebEx (http://www.webex.com) is the pioneer of web conferencing, as it was founded in the far 1995. The max number of participants per meeting is 200, while the price per year is 590 US$ (to make a comparison, a TurboMeeting server that can host up to 1000 participants cost 995 US$). The recent integration with Cisco Spark assures users a clean and crisp audio. Screen sharing is present among many other useful functionalities.

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Why to Choose a Browser-based Web Conferencing Tool?

August 25th, 2017

Being the simplest to deploy and use browser-based web conferencing tools are the most appreciated by your clients. Consequently, the number of participants to your meetings is maximized.

Have you ever noticed that most users feel a sense of annoyance when the time to install a new app comes along? Statistics (source: Nomura) confirm that clients do not like software downloading. Only in the US,  app downloads declined more than 20 % in the last few years, and the app market is regarded as saturated. On the global market there is still a modest positive trend, but the bell will probably toll also for international downloads very soon.

What is behind the fall of apps? Simply, nobody likes complicated technologies, as people are naturally lazy, and the process of downloading and installing an app is considered to be tiresome by most users. Biologists give an explication of these behaviors. The latest researches confirm that between two different courses of action of which one is harder almost everybody would opt for the easier solution. This happens because the human brain is genetically conditioned to optimize time and energy, in other words, to work as little as possible. In nature, laziness is then a virtue, and not a sin.

This simple rule – the simpler the better – works naturally also for web conferencing. The main practical consequence is that web conference hosts should opt for the easiest-to-use tool, in order to have as many participants to their conference as possible. Choosing a solution that users find difficult to handle would be penalizing, as hosts would lose a more or less large share of their potential audience. This explains the success of browser-based web conferencing solutions, actually the easiest to use for clients on the market.

In fact, web-based products do not require any downloading or installation and virtually no setting-up. It’s a real piece of cake: the client has just to open his browser, reach an address and conference in. Honestly, it is difficult to imagine something easier. With a solution like R-HUB`s TurboMeeting (http://www.rhubcom.com), for example, clients has just to click on the button “join meeting” in the invitation email they have received. The process of downloading starts automatically and in a few seconds they are in the conference. In case of webinars, TurboMeeting deployment process is totally browser-based and there is no downloading.

The growing success of browser-based web conferencing solutions confirms our assumptions. Besides TurboMeeting, other successful products that use a browser-based approach are GoToMeeting, WebEx, Adobe Connect. They have all become quite popular, and I would not be surprised that you were invited to utilize one of them at least one time in your life.

In conclusion, the ease of use and installation for your clients of a web conferencing tool should be one of your leading criteria of choice, as you can maximize the number of participants to your webinars and conferences that way. Being browser-based web conferencing solutions the easiest  to use, they should be preferred to the options that require software downloading or other more complicated methods of installation.

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How to Conduct Webinars through R-HUB`s TurboMeeting Servers

August 21st, 2017

Very popular today, webinars are multi-purpose virtual events that can be indifferently used to launch a new product or to give a lecture to some distant learners.  Usually, webinars have many participants (over 30) and are delivered through some particular products that offer specific tools to engage the audience.

The servers for web conferencing of R-HUB`s suite TurboMeeting (http://www.rhubcom.com) are a great solution for webinar organizers. The reasons why to opt for R-HUB`s web conferencing servers can be clustered in these three main points:

  • R-HUB`s servers give you the possibility to host in the safest way large size virtual events that can reach up to 3000 participants at zero additional cost per participant because of R-HUB`s flat license policy.
  • A huge set of functionalities is available, like polling, raising hand, file and screen sharing that assure you all the necessary resources to make your webinar highly engaging and interactive.
  • Attendees do not need to download any software.
  • Last, the prices of TurboMeeting servers are quite inexpensive, as it is possible to bring home a TurboMeeting server for 995$ only. The costs of maintenance and installation are risible, as they are fully plug-and-play machines.

It is possible to enjoy a free trial of 30 days of any R-HUB`s product.The procedure to host a webinar through R-HUB`s TurboMeeting is quite easy.

Step 1: Download TurboMeeting

Open your browser and reach your R-HUB‘s meeting web address. Click on “Host Meeting”. The download process of TurboMeeting will start immediately. Login with your credentials.

Step 2: Select Webinar among the multiple types of meetings

A view with a form showing a list of four different types of meeting will be displayed. Check out the option “Webinar”, then press the “Schedule” button and fill the field “Subject”in order to submit the details of your Webinar and get it scheduled.

Step 3: Invite your guests

Once scheduled, your webinar will be showed in a list through an appropriate icon. Press on the icon, and then on the button “Invite” to send your invitations through email.

Step 4: Start your webinar

Pressing on the icon of your webinar on the list of the scheduled webinars is also the way to start up. The different kinds of attendees are individuated by a specific type of icon, one for panelists, one for participants that use Flash, one for participants that do not use Flash. Your guests participate to your meeting by opening their browsers.

Step 5: Use TurboMeeting functionalities

TurboMeeting makes available multiple tools and functionalities to make your meeting engaging and interactive, like:

  • You can chat individually with a participant;
  • You can conduct surveys and polls;
  • You can enable the function “raising hand”, so that your attendees can make questions;
  • You can give control to other panelists;
  • You can register the webinar;
  • You can get a report of the webinar including each participant email and details;
  • You can share files and show photos or other multimedia contents.

Step 6: Thank your participants

At the conclusion of your webinar, do not forget to thank you your participants for coming. It is a good idea to send them a follow-up email with a link to the registration of the webinar and an invitation to stay tuned for other webinars on similar or related topics that could be given in the future.

In conclusion, TurboMeeting can be really helpful to improve corporate communication. For further information and more detailed directions, please visit R-HUB`s web site and its blog at http://www.rhubcom.com

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How and Why Video-Conferencing is Reshaping Sales

August 18th, 2017

Technology changes have always heavily impacted society and people’s daily life, and video-conferencing does not make exception. Let’s try to figure out how sales could become in a near future when the usage of video-conferencing would be massive.

Video-conferencing is one of the most promising technologies of today, as it is clearly proved by statistics. The global market for video-conferencing is projected to reach about 3 billion $ by 2020, with a growth rate of about 7.5% per year. Among video-conferencing users, companies are going to increase their share of usage massively, mainly for business meetings. According to a survey (source: https://www.pgi.com/blog/2014/07/7-statistics-video-conferencing/ ), 74% of B2C and 92% of B2B marketers already use this technology in their marketing efforts today, and this trend is largely on the increase. Therefore, a question that comes up spontaneously is how video-conferencing is going to reshape sales in the future.

1. Direct sales are going to die out

Video-conferences have made direct sales obsolete. Through video-conferencing, salesmen can have the same benefits of real-life meetings without the burdens and expenses. This is particularly true for overseas sales. Who would spend a fortune to meet a far potential customer, when the same result can be easily reached by a free Skype call?

2. Customers will prefer to avoid any direct human interaction

Today’s buyers are able to make decisions without the help of a representative, as they can find all the information they need themselves. According to a research published on the Harvard Business Review (https://hbr.org/2012/07/the-end-of-solution-sales ), 60 % of buying decisions occurred before speaking to a sales man. It seems that nowadays the task of representatives is different from giving information to their customers.

On the other hand, video-conferencing makes presentations easy and inexpensive. A video-conferencing server of R-HUB`s suite TurboMeeting (http://www.rhubcom.com), for example, allows a salesman to host a virtual presentation for up to 3000 participants at zero cost per any additional guest. The equivalent real-life solution would cost much more than 20.000$, not to mention the annoyance of the organization of such a big event.

3. Sales pace will increase

Online tools and technology make the selling process easier and faster. As a consequence, sales pace gets quicker and salespersons more productive. The evidence is the huge amount of sales that happen every minute through the web.

4. Sales costs will decrease

In the future, sales managers won’t leave the premises of their office buildings, as video-conferencing gives them all the necessary resources to build and keep commercial relations. This will impact massively on costs: a reliable estimation speaks of a reduction between 50%-90% of sales costs accompanied by an increase in productivity.

5. Virtual meeting rooms will be branded

This is a consequence of the relevance of visual aspects in any sale-process. Salesmen will want to personalize their virtual meeting rooms by showing their companies’ brands and logos. They could even try to create a kind of personalized virtual environment, for example by using the colors of their companies in the background.

In conclusion, video-conferencing is going to replace the traditional face-to-face sales. The benefits of video-conferences are mainly related to increases in productivity and cost reductions, without forgetting decreased levels of stress for salesmen.

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Five Easy Tips to Better Cross Team Collaboration

August 14th, 2017

Unity makes strength, especially when it becomes necessary to pick up the brains of multiple experts with different competences in order to develop very complicated projects. But without clear communication, it is highly probable that the attempt to unite your experts will fail. Let’s see how to reach an adequate level of communication in cross team.

When an organization grows, the time to get experts from different departments and with different competences to work together comes along. This is often the only way to drive innovation and get fresher perspectives. However, it works only if your experts are able to communicate and cooperate effectively. Unfortunately, according to a research of the university of Harvard 75% of cross-functional teams are dysfunctional.  So, it isn’t a piece of cake. These five tips will help you to set up cross team collaboration properly.

Choose carefully the leaders

According to the above-mentioned research, the rate of success unexpectedly rises to 76% when it has been chosen as leader a top level executive. Therefore, the quality of managers that are in charge of the project matters a lot. This is the reason why the choice of a good leader is essential for the success of your project.

Help team members to create good relations among themselves

Mutual trust is the key –factor when it comes to team success, and creating good relations among the members of a team is the golden path to build trust. Among the several ways to achieve this goal, we recommend:

  • Utilize HD video conferencing to arrange engaging meetings where your team members can know each other. R-HUB`s TurboMeeting servers (http://www.rhubcom.com) offer you an affordable, cutting-edge solution that is very easy to manage and can host up to 3000 participants per chat room.  The level of security is top, and it is given full support to many important functionalities, from telepresence to real time collaboration, from document to remote desktop sharing.
  • Host some social events where the members of your team can meet in person, socialize and play games. Playing games is a tested way to build a team.
  • Create a mini book with the bios and the photos of your team members, methods of contacts, and any other relevant information.

Create a team chart

A team chart is anything else than a document where the purpose, mission, objectives, roles, expectations and schedule of your team are laid down. The creation of the team charter should be the first task that the team do, in order to give to everybody the possibility to negotiate with the other members of the team its role and expectations.

Use a project management app

Applications like Asana or Trello help everyone to post messages or to ask questions and share updates. In this way, your team has a comfortable tool to communicate always at hand.

Use and reward milestones

Milestones are very useful not only to organize and divide the work of your team, but also to reward and motivate people. There is nothing better than being honored for achieving a goal. Wise leaders will also invite the members of their teams to recognize the mates they appreciate. Peer recognition helps to build even stronger bonds in your team.

In conclusion, achieving cross team collaboration is difficult, but not impossible. Remember that good communication is king. In order to achieve this goal, tools like R-HUB`s TurboMeeting servers and project management apps will be extremely helpful.

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