Video Conferences: How to ensure a Good level of Privacy

December 2nd, 2017 by ali Leave a reply »

When you start to receive strange emails and notifications from people you do not know, it means that the security of your online meetings is at risk. Let’s see what to do to prevent or address privacy issues during video-conferencing

Data leaking during video conferences is much more frequent than you might expect. Unfortunately, this technology has several flaws that can be utilized by hackers to steal data, from poor or lack of encryption in data transmission over the internet to vulnerabilities connected to CODEC downloading / upgrading and human mistakes (for example, let someone know your password or spy you while inserting your password to log in).

Therefore, it is always important to take care of the security of your meetings.  Here comes the list of the main points to remember before conferencing in.

  • Never disclose your personal information during a meeting

Revealing personal information (like email addresses, phone number, bank accounts, etc) during a meeting could be risky, even if you know the participants. You should always avoid disclosing sensitive information during a call.

  • Check if they are going to record the meeting

It happens quite often that the organizers record the video conferences for several purposes.  If you wish to avoid that your face is going to be shown on YouTube or in other public places, choose video-conferencing tools that allow you to disable recordings.

  • Close all windows before sharing your desktop

The easiest way to hand out your sensitive data to the world is simply to forget some file open on the screen before sharing your desktop to your guests. It is thus vital to close every program, window or pop-up before this risky operation.

  • Beware of data transmission

When data are transmitted through the internet, they are accessible to everyone. Therefore, it is important to utilize solutions that ensure a good data encryption, or, better, to avoid sharing very sensitive documents during your conferences, like, for example, designs of new products or other industrial secrets.

  • Opt for a close-door policy

Ban the access to your company video conferencing software to everybody. Only the attendees to a conference should have access to this software and only for the time that is strictly necessary to attend the conference. It is not a bad idea to reset each password after every meeting and to centralize the process of password creation to someone who is held responsible for it.

Are you interested or concerned about the problems connected with data security and video-conferencing? You are going to find more resources and many interesting posts on this matter on R-HUB`s blog at

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