Archive for the ‘Uncategorized’ category

The Secret of Successful Virtual Teams is Collaboration

July 24th, 2017

A merely working together is different from true collaboration that requires a high level of mutual trust between team members and their capability to set aside egos. As difficult as achieving true collaboration may be for your collaborators, this is vital to build efficiency and win your competitors in the global market.

Unity is strength, an old idiom says. But what is exactly unity? This word is not a synonym of working together, as a team is something more than the mechanical sum of its individual parts. True collaboration is an expression that describes much better unity, instead.  It implies that team members are able to build mutual trust, share knowledge and set aside their egos without losing their energy, enthusiasm and proactivity. When collaboration is achieved, teams become magic and creative. The motivation of their members peaks up, and great results are achieved.

How do successful virtual teams achieve collaboration? According to some researches, team sizes matter. The larger the team, the more difficult collaboration becomes. So, the present trend to build teams of even a hundred of people is bad. A better solution would be the utilization of a fluid structure distributed on an inner core (charged with important decisions), an operational level (day-to-day ongoing work) and an outer network of freelancers or temporary members that are taken on board just to take care of a particular segment of the project. This setting allows gathering together those team members who need to collaborate with one other for some specific purpose or reason.

Social Media plays a great role in virtual team, as they can make the miracle to make dissimilar people to collaborate. The reason is that social media help your collaborators to find a common ground and share practices and advices. So, don’t be afraid of using them. The organizations that have been able to use social media correctly have all enjoyed consistent improvement in their workforce productivity.

Playing Games that encourage collaboration is another way to build great teams, in the measure that these games are able to get your team members into the right mindset for working together. This implies another important activity, staff training, the only way to help your collaborators to develop quickly some crucial skills like networking and emotional intelligence.

Role Clarity is the last (but not least) important factor behind collaboration. Some researchers have given evidence that collaboration increases when the group has not got a certain goal, but everyone has a well-defined role. It seems that it happens since doubt encourages everybody to collaborate and think more creatively.

In conclusion, collaboration is what makes the difference between mere working together and really effective and successful virtual teams. Recent researches have enlightened some of the key-factors that are behind true collaboration, like the skillful usage of social media, a wise team hierarchy and the specific training that teams receive.

Are you interested in virtual teams and their complex problems? You are going to find more resources on R-HUB`s blog (http://www.rhubcom.com). It is also possible to have a 30 days free trial through which to test your virtual team on R-HUB`s real time collaboration servers.

  • Share/Save/Bookmark

The ABC of Online Meeting Participation

July 14th, 2017

In a world where herds of employees have been transformed into remote workers, knowing how to be a successful online meeting participant is important. Especially if you crave for success as a digital freelancer.

In a world where freelancers made up 35% of US workforce in 2016 (Forbes, https://www.forbes.com/sites/elainepofeldt/2016/10/06/new-survey-freelance-economy-shows-rapid-growth/#4b533e847c3f) , knowing how to behave during online meetings is a matter of life and death.

So, in this article I have taken down the most important best practices for online meeting participants, with the hope to help digital nomads, freelancers and remote workers to make the most of their participation to video and audio conferences.

1 Be active. Like in real-life meetings, during online meetings you shall be active and give your contribution, no matter how important it is. Wallflowers have been never welcomed; on the contrary, being able to add value to meetings has been always the first step to success.

2 Respect good manners. That politeness always wins on rudeness goes without saying, doesn’t it? But what are the rules of etiquette in a digital world? They are quite similar to those of real-life meetings. So, give the other participants respect by arriving on time, paying attention to speakers, avoiding butting in, waiting your turn to speak, and respecting the dress code. Nothing so different from the old, traditional meetings around a table, after all.

3 Prepare yourself before. Study the topic before and prepare some questions. Prepare your answers to the possible questions that some other participants could ask you.

4 Check and know how to use your technology.  Virtual meetings rely on a more or less complicated technology. Before entering a conference, check that everything is fine with your cam, computer, laptop, headsets, microphone and conferencing tool. Don’t look clumsy; illiteracy on the tech matter is not much appreciated today.

5 Be an active listener. Pay attention to speakers, and try to retain what they say. This will help you to come up with some few questions or a contribution later. If not, you will have fulfilled your obligations as participant to the meeting at least.

6 Invite other participants to contribute. If it occurs that you end up leading a meeting for any reason, don’t panic. A good strategy is to invite other participants to contribute by asking them their opinions on the topic of the moment.

7. Ask questions. When in doubt, ask questions. Often the meeting leader can’t wait for that, as questions break monotony and make meetings lively and productive.

8. Make a revision after the meeting. It is always useful to check your behavior after the meeting in order to understand what work for you and what does not.

In conclusion, being a good participant to an online meeting requires the same dedication of real meetings. The rules are similar, except for those few rules expressly connected with technology.

If you are interested in on-line meeting strategies, you are going to find many other resources on R-HUB`s blog at http://www.rhubcom.com You can also enjoy a free period of 30 days when you can test your ability as online meeting leader by hosting some web video conferences through R-HUB web video conferencing servers.

  • Share/Save/Bookmark

How to get rid of Skype for Business and still have great Video Conferences?

January 15th, 2017

Skype for Business is not the only possible option on the market for your video conferences. There are many new products that ensure an overall better experience than the popular platform. Let’s have a glance at some of the most popular video conferencing tools.

There is a moment in life when we need to change our habits, maybe just for curiosity. If you start to feel annoyed when the icon of Skype for Business pops up, it is time to consider a new solution for your video conferencing needs. Luckily, the alternatives are many. Here come some good suggestions:

 

R-HUB Turbomeeting

R-HUB web video conferencing servers support conferences up to 3000 participants (it depends on the model) per meeting room, full screen HD, different display formats and resize,  telepresence, tablets and mobiles. The endowment of tools to engage guests is rich and includes instruments like polling, screen sharing, control sharing, conference recording.

R-HUB offers a period of 30 days of free trial. For further details, please visit R-HUB web site at http://www.rhubcom.com

 

Google Hangouts

This tool allows you to chat over text, video or VoIP calls at a very affordable price.  Group video chats up to 10 participants are free, and it is possible to broadcast the conference on air.

The strong point of the product is that you do not need to download any software on your pc, as you gain access to Hangouts via your Google Plus or Gmail account.

 

VSee

Totally free, VSee offers you unlimited group video calls for free. It consumes half bandwidth than Skype for Business and have file sharing and HD video calling as one of its main features. The free plan allows you one screen share per day.

 

Uber Conference

It is probably the most used video conferencing software. The free plan offers unlimited conferences with up to 10 participants, the possibility to record and lock the conference for security reason, and HD quality audio.

 

GoToMeeting

The free trial lasts 30 days, then it is necessary to continue with the paid plan. Its prominent features are the tools to engage the audience, like screen and control sharing. GoToMeeting supports up-to 25 members video conferences in HD, and Android, iOS, Mac, Windows devices.

 

Webex

It has been expressly designed for holding online meetings. The paid plan offers users conferences up-to 8 participants and features like screen, apps and file sharing, online whiteboards, the possibility to highlight documents. Noticeable the Call Me feature that places a call on your mobile at the time of the meeting.

As you see, there are several tools on the market that are able to assure you a great video conferencing experience at affordable prices. Replacing Skype for Business is a piece of cake today; simply browse through the available products and pick up the one that fits your needs.

  • Share/Save/Bookmark

Hybrid Meetings, the New Trend of the Conferencing Industry

November 9th, 2016

A combination of an audio, web and video conference, hybrid meetings make your business more efficient with consequent money saving in the long term. For this reason, they are a growing trend in the conferencing industry. In this article, we will outline briefly the main features of this new way of hosting conferences.

How do you usually host your meetings? Maybe you have your preferred way; or, more probably, you choose among a web, audio or video conference according to each individual situation. What you should do is to use hybrid meetings instead. But what are hybrid meetings?

A hybrid meeting is simply a combination of an audio, web, and video conference at one time. They give managers the opportunity to hold meetings with a face-to-face component as well as a virtual component. In this way it becomes possible to change a meeting from a one-way dictation to something similar to a conversation among several people. Participants may exchange messages with each other in background, for example by Twitter, and see them shown on a screen in real time. This is crucial especially for the new generation of millennials, who are used to take an active role during a conference.

The main benefits of hybrid meetings are an increased flexibility and participation against decreased costs. Let’s see why.

  • An increased flexibility is a natural consequence of the fact that the participants have more ways to join your meeting, being they able to choose the most convenient among personal attendance, phone call or web chat through pc.
  • An increased participation is not only the immediate consequence of an increased flexibility, but also an indirect effect of the augmented interactivity among speakers and participants. The conference becomes similar to a group discussion, where not only every participant can actively contribute, but he is also naturally led to be more attentive.
  • Cost savings come from the opportunity to avoid paying per minute conference costs through the utilization of the computer audio.

Another important effect of hybrid meetings is the team productivity improvement, being staff members more involved and subsequently more motivated.

However, hybrid meetings are still an emerging media that is far from having disclosed all its potentialities. As meeting professionals continue to experiment with this new media, new opportunities will be found.

If you would like to learn more about how hybrid meetings can benefit your business, please visit R-HUB website http://www.rhubcom.com, where you are going to find more resources.

  • Share/Save/Bookmark

Web Conferencing services suitable for tablets and mobiles: R-HUB TurboMeeting 6 in 1.

June 19th, 2016

As everybody knows, mobiles and tablets have been increasingly utilized not only to place calls but also to work remotely. Suffice it to say that telecommuting for work has climbed by 37% in 2015 (Source: Gallup http://www.gallup.com/poll/184649/telecommuting-work-climbs.aspx). The trend has been constantly on the increase since 1995, without any substantial interruption.

Reliable and high-quality web conferencing services have thus become crucial in a scenario when almost 40% of workers work remotely. Not surprisingly, many IT companies have entered the alluring market of web conferencing services in the last few years, with the consequence that today there is a big offer of cutting–edge products on the market.

Basically, two technologies are available for web conferencing, on-premise server based services and hosted services. They have both pros and cons, for example hosted services are easy to deploy but expensive in the long term and not very safe.

The need to offer a product that can merge the advantages of these two technologies led the California brand, R-HUB, to develop an on-premise server web conferencing service that is easy to deploy, secure and cheap: R-HUB TurboMeeting 6 in 1. Last but not least, it has all the necessary features to run well on tablets and smartphones.

For example, an interesting feature of R-HUB TurboMeeting is the possibility for view-only to attend a webinar without downloading any software. This is an advantage on smartphones, which have less memory than PCs and laptops. Another of its strong points is that it is platform-independent and can be integrated with different devices, like ordinary telephones (PSTN).

R-HUB TurboMeeting reach is the broadest, since it is possible to dial in with domestic toll numbers for free audio and toll or toll-free numbers for paid audio (3,9 cents / minute), or alternatively, join through the internet with computer mic and speakers. Audio is premium quality, because only high quality telecom carriers have been selected.

Particularly well-designed is R-HUB TurboMeeting graphic interface that offers many useful functionalities for tablets and smartphones, like:

–  Full-screen video in order to maximize small device screens;

–  Scrolling of the menu of participant;

–  Switching on/off audio;

–  Raising hands also on smartphones;

–  Real time reports (cost, start and end time, caller numbers, access code, host names);

–  Recording;

–  Sharing application;

–  Supporting multi monitors.

R-HUB Turbo runs on Window, Android, iOS, Mac, and other platforms supported by browsers like Blackberry, Linux, UNIX. It is distributed under a floating license that allows unlimited access to every user at no additional cost.

The price of R-HUB on-premise server varies from $395 to $1495 according to the server model. To make a comparison with a more traditional technology, consider that R-HUB service can be paid off in only three months of subscription fees for hosted services.

Further information can be found at R-HUB web site http://www.rhubcom.com/v5/index.html

  • Share/Save/Bookmark