Archive for the ‘Video Conferencing’ category

How to Look great during a Video Conference

November 21st, 2017

In a media-dominated society, appearance matters. Let’s discover some useful tips and tricks to look great when attending a video call with the boss

Face-to-face meetings through video conferencing are undoubtedly a more powerful mean of communication than the traditional phone calls. However, most people still prefer the latter. The problem is the subtle discomfort that many users feel when they are placed in front of a camera, even those of one’s own pc. The concerns are mainly about one’s own appearance: how do I look? Does the platform reproduce my image in a proper way?

While it is easy to answer the second question – it is sufficient to choose a good HD Video conferencing product like R-HUB`s TurboMeeting (http://www.rhubcom,com) – the list of check-outs to prepare oneself to a video meeting is not as intuitive and easy-to-imagine as we expect. Paul J.Bailo, author of the book “The Essential Digital Interview Handbook”, observes that “Everyone thinks they know what they’re doing but they’ve never been trained to do it”. Therefore, it is important to learn the basic techniques to look fine on the screen:

Set the lights properly

The point is to avoid shadows under your eyes which make you appear ugly or not natural. In order to reach this result, avoid default lighting that usually comes from overhead. Instead, place two soft light sources behind the web cam (on the right and left sides) and another behind you.

Set the angle of your cam properly

Cam can be tilted of a certain amount of degrees, which obviously affect their field of view. Laptop cams are fixed, and – unfortunately – usually do not capture your face at the right perspective. You have to adjust your cam or your laptop in a way that captures your face and your shoulders and with an alignment of lens at your eyes’ level.The utilization of a small tripod can be helpful.

Set your room and yourself

It is inevitable that the cam captures also a piece of the room or the environment where you are sitting during the conference. The ideal solution is that behind you there is only a white wall, so that your interlocutor does not get distracted and no extra messages  are involuntarily conveyed (for example, the glimpse at an unmade bed in the background  creates  immediately a bad impression).

Similar considerations work for your appearance. Dress formally, as if you were in a real job meeting. Check the temperature in order to avoid sweating, and consider that you should stand up for any reason.

Set your staff or people around you

Distractions during a conference are always bad. This is the reason why you should alert people that are in your house or in the office during your conference to keep out. Similar considerations work for pets. Having your cats that jump on your lap during a meeting with a job interviewer is not only annoying, but also embarrassing and creating a bad impression.

Avoid consulting notes

A video conferencing is slightly different from a real meeting. Consulting notes or reading something or checking for something on the PC means losing immediately the right perspective in front of the cam and creating a sense of noise and confusion. Prepare yourself before the conference, so that you do not need to move or shake your body too much.

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The Solutions for Video Conferencing with the Best High Definition in 2017

November 18th, 2017

High video quality is a must in today’s video conferencing world, as in a virtual meeting our image conveys a good  70% of communication through body language and other non-verbal signals. In my review, I will introduce the reader to what are the best HD video conferencing products in 2017 in my opinion

Appearance is one of the most common worries of the user of video conferencing product. This does not come as a surprise, as everybody is well-aware of the importance of looking fine in the media-dominated society of today. But behind this concern, there are less futile reasons than the desire of looking beautiful or handsome:  our appearance reveals much more than we wish through a complex set of messages that is called non-verbal language and reaches up to 70% of communication during a face-to-face meeting.

So, how to look great on the screen? First, it is important to have a good monitor with HD resolution and a good connection. Second, it is also important to use a good HD video conferencing product. The combination of these two requirements creates the final outcome we are looking for.

Assuming that we have good screens and good connections, what are the best HD video conferencing solutions to complete our equipment? In my opinion, the remarkable products of 2017 are:

R-HUB`s TurboMeeting (http://www.rhubcom.com) , a suite of on-premise servers for video and audio conferencing, remote access and support, live streaming. It is the latest technology available for real-time collaboration, with an astonishing frame delay cut down to 3 seconds only that makes TurboMeeting the fastest available solution on the market.

HD is well supported, and bright and sharp images and crisp audio are ensured in almost any condition of operation. You can connect up to 30 web cams and enjoy functionalities like resizing and support to different display formats. Telepresence is supported up to 8 monitors, with flexible layouts.

Prices are very convenient, as R-HUB`s servers range from 995$ of a basic HD video conferencing model up to 2995$ for the most powerful all-in-one R-HUB`s servers. R-HUB`s flat license policy allows users to add as many participants as they wish to a conference, without the fear to spend an arm and a leg.

GoToMeeting (http://www.gotomeeting.com) is a popular HD video conferencing software that is particularly well-suited for professional purposes. It has reached the first position in terms of customer satisfaction because of its simplicity and its being purposely designed for organizations and businesses.

In comparison with TurboMeeting, however, GoToMeeting suffers from severe limitations. The number of participants per chat room is limited to 100 guests, against 3000 of R-HUB`s HD Video conferencing servers.In the free version, registrations are not allowed, and the most useful functionalities of a virtual conference (like polling and registering) as well.

ezTalksMeetings (http: //www.eztalks.com) is the self-proclaimed global leader of HD Video conferencing. It offers a software-based solution, which means that you have to download and install on your pc their software. Prices, functionalities and performances are similar to R-HUB`s TurboMeeting, at the point that we could say that exTalks is a kind of software based version of the first. However, in my opinion TurboMeeting is easier to use because of the intuitive design of its many apps, one for each purpose. Another point for TurboMeeting is the safety level of on-premise server based video-conferencing solutions, which is considered to be the highest possible.

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7 Easy and Fast-to-implement Tips to improve your Virtual Conferences directly from Harvard

November 12th, 2017

Virtual meetings can be more valuable than face-to-face meetings, on the conditions of following some ground rules as the ones laid down by Keith Ferrazzi, trainer and researcher, in her article published on The Harvard Business Review (http:https://hbr.org/2015/03/how-to-run-a-great-virtual-meeting).

Prefer video conferencing to audio conferencing

Video is more engaging than audio only, as participants can see each other‘s emotions and reactions. Therefore, turning on your monitors is always a great idea. Today, technology offers valid and tested solutions for superb Full HD video conferences, like R-HUB`s TurboMeeting (http://www.rhubcom.com ), a suite of on-premise based web conferencing servers that ensure great telepresence and supportive-streaming with very low delay.

Prepare participants

Sending a concise list of the topics to discuss during your virtual meeting to every participant is proved to be really helpful in almost 100 % of cases. Your guests can thinking ahead of the contents and formulate some good suggestions or ideas. Another advantage is that this increases their engagement levels.

Listen to your team’s opinions before the meeting

Preparation is not a one-way road. The organizer must be prepared as well. This is the reason why it is important to get some feedbacks from the participants to your meeting even before it starts.  The agenda can be then modified, in order to cover all the points that are relevant to the main topic.

Introduce participants to one another

People feel more comfortable when they know each other, and they also perform better. This is the reason why it is important to create connections and introduce your guests to one another at the beginning of any real and virtual meeting.

Give each participant some time on the agenda

Everybody must give his contribution to the meeting, as it fosters collaboration and allows you to get input from all the team members. In this way, your guest feels also more engaged and participative.

Request your participants’ attention

Multitasking is proved to be the natural enemy of attention. Therefore, ban mute and forbid your guests to leave the meeting to go somewhere else and perform different tasks. A great way to check that every participant is attentive is to enable video, so that everybody gets visible.

Ask for questions at the end

When your meeting is going to finish, it is not a bad idea to leave some freedom to your guests. It is the time to allow questions. While you are answering who asked the question, the other participants can relax and take a break.

Are you interested in virtual conferences? You are going to find several useful resources, guidelines, articles and interesting posts on R-HUB`s blog at http://www.rhubcom.com It is also possible to enjoy a 30 days free trial of R-HUB solutions for audio and video conferencing.

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How to address the 5 Most Common Concerns about Video Conferencing with R-HUB`s TurboMeeting

November 11th, 2017

According to a survey of West Unified Communications, 23 per cent of a sample of 230 US workers said that they feel uncomfortable during video conferences, and an astonishing three quarters added that they still prefer audio conferences.

The survey confirms also the fact that millennials feel more comfortable when it is their time to communicate remotely. It seems that 61 per cent of them use this technology quite frequently, against 47 per cent of baby boomers.

Why do workers feel uneasy during video conferences? Among the most common fears, we have the worries about public speaking and how other participants judge their appearance, and the concern that the video conferencing technology might fail.

R-HUB`s TurboMeeting (http://www.rhubcom.com) is a reliable video conferencing solution based on a technology that has been tested and bettered during a period of over ten years. Its adoption enables organizations to greatly improve workers’ comfort, by addressing their concerns about video conferencing.

Let’s see how. (Concerns)

It won’t work!

TurboMeeting uses a non-premise server based technology that addresses some few common pitfalls like bad or spotty internet connections or poor bandwidth.  The design of R-HUB`s apps is very user friendly, which makes TurboMeeting very easy and intuitive to use: it is really possible to jump into a conference in just two clicks, and there is no need to download and install any software. Frame overlapping is greatly reduced, being TurboMeeting the product with the smallest delay in real streaming on the market today.

I look awful on camera

TurboMeeting supports Full HD and assures you a good registration and reproduction of any kind of visual data, without much noise, distortion or deformation. Naturally, also camera, monitors and screens play a role in the image quality of your video conferences. Therefore, it is important to pair R-HUB`s products with a good quality video equipment, in order to make the most of them.

They can see me doing somethingelse

TurboMeetings offers multiple functionalities to protect your privacy. For example, you can pause the meeting in the middle to do something that you do not want to share.  The functionality “real-time privacy protection” automatically pauses the meeting session if an application accidentally opens over the area of the desktop being viewed by the participants. It is also possible to hide everything on the desktop, while sharing an application to the participants of the meeting.

My office is too noisy and messy

TurboMeeting supports a clear, crisp audio. However, background noise can become a real problem in some few cases. This is the reason why users should be trained to set the environment where they get or make their virtual calls opportunely, and take care of their virtual presence.

I hate public speaking

The fear of public speaking is mostly related to the fact that people must show their faces while speaking. This is the reason why audio calls are usually more welcome than video conferences. TurboMeeting allows users and speakers to easily start and stop webcam, so that they can avoid showing themselves while speaking.  A nice desktop background or a photo of the speaker can work as well.

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Four Video Conferencing services with seamless Streaming of 2017

November 6th, 2017

A good video conferencing service that deserves its name must assure seamless and smooth streaming of audio and video. Here comes our selection of the four best video conferencing services for streaming quality of 2017

Never has it been so easy to find a video conferencing service as in 2017: there are so many video conferencing apps and products to choose from that it has become difficult to pick up the right solution for our needs.  However, the distinguishing criteria for a good video conferencing solution have not changed: the streams of image and audio must be seamless, smooth, crisp and synchronized with each other. If only one of this parameter fails, communication is irremediably disrupted.

What are the video conferencing products that conform to these standards? Here comes our selection.

R-HUB HD Video Conferencing Servers.

Affordable and extremely safe thanks to the adoption of an on-premise server based technology, R-HUB video conferencing servers (http://www.rhubcom.com) support several native apps to host interactive meetings, classical video conferences, telepresence and live streaming.

Frame delay in live streaming  is probably the lowest possible, between 3-10 seconds, and speed is even faster than the great brands.  The presence of Full HD assures you  a great quality of images and crisp audio.

R-hub’s servers can be a good solution both for a small-sized business and a global organization, as their power (3000 participants per chat room) and high level of integration with the existing systems make R-HUB`s servers very flexible, scalable and versatile.

Skype for Business

Version for business of the popular chat service, Skype for Business is a natural solution for individuals and free lancers, as it offers a close integration with MS Office. However, it is necessary to install Office 365 Business Essentials and Premium, and its VoIP system is not fully fledged.

Price is very affordable, about 8 $ per month.  It is necessary to download and install the specific software, being Skype for Business an application.

LyteSpark

Contrary to Skype for Business, LyteSpark is a browser based solution for video conferencing. The advantage is that you do not need to download or install any software. The conference is fully hosted; users have simply to name their rooms and start to invite participants.

LyteSpark offers good support for Office and the ability to create Office documents on the fly, but does not have a great audio support. Another problem with LyteSparkis that conferences cannot be recorded.

WebEx

Flexible and scalable, WebEx can be a great solution both for small and big organizations. Audio is good, VoIP and HD Voice being supported in their Meeting Centre, and the integration with Microsoft Office and Outlook is high . The downside is price, as the premium version costs 69 $ per month, and many useful functionalities of this app are available in the premium version only.

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