Archive for the ‘Web Conferencing’ category

Breadth and Depth of Deploying Real-Time Collaboration Tools

January 22nd, 2015

Over the past several years, real-time collaboration tools have matured to the point that the value of such tools has become clearly obvious. In fact, as real-time collaboration tools become easier to use and more oriented toward multimedia and mobile, practically everyone in business can benefit from these tools.

The Benefits of Real-Time Collaboration Tools

Perhaps the biggest benefit offered by real-time collaboration tools is increased productivity. It is now possible to communicate more succinctly and quickly with customers, coworkers, service providers, partners and anyone else with whom you need to communicate regularly using real-time collaboration tools.Along with helping to save time, collaboration tools also help to reduce expenses. Regardless of industry, in every business each employee has associated with him or her a cost of necessary tools that must be provided in order to allow that employee be as productive as possible. Such tools might include a computer, desk, telephone, etc. Companies are increasingly finding that real-time collaboration tools are now a necessity that must be added to the list. Even so, rather than increasing the cost burden of outfitting a new employee, real-time collaboration tools offer a cost-effective solution.

The benefits offered by such tools will naturally vary significantly within a department. Furthermore, the type of tool utilized might also vary among specific departments. In order to manage this environment, many companies will perform ROI estimates to justify both where and when such tools should be deployed. This type of broad-swipe approach, by its very nature, will deny tools to many employees who would be able to ultimately benefit from them. The constraints that such analyses are coping with include cost, multiple vendors for IT support and disparate vendors.

The best practice solution is an approach that allows for easy breadth and depth deployment, such as R-HUB TurboMeeting. With TurboMeetings 6-in-1 approach, every department in a typical business has a tool that can be leveraged for greater productivity. From Webinars to Meeting software to Remote Support and Remote Access, there is a capability for every need.

No Limitations on Usage

One of the most common cost-related problems that many organizations encounter when choosing a real-time collaboration tools is the limitations placed on the number of users. Consequently, the process of deploying such tools in an organization can become very expensive very fast. TurboMeeting’s floating licenses make it essentially free to deploy as deep as you would like in an organization. When the company receives a ROI with just the power users alone, additional return can be gained by providing access to more casual users. There is absolutely no cost for the floating license aspect.

Industry experts continue to point to 2015 as the year of integration. Real-time collaboration tools serve as the lynchpin for such integration. As such tools become increasingly integrated into business processes; employees in all departments are afforded a single place where they can accomplish their work.

Are you interested in learning more about real-time collaboration tools available through RHUB? If so, contact us today at 866-758-0984 or email us at  sales@rhubcom.com for a demo.

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How Your Security Needs Can Be Met By The RHUB Web Conferencing Servers

January 20th, 2015

Accessing the servers from a remote location can have both good and bad sides. The good side is that it offers the companies the opportunity to quickly access the documents which they need in order to beat their competition, but the bad side is that it can lead to security breaches from the people that want to access that data. Remote control improves the efficiency and productivity, but you should be aware of the fact that these types of technologies can potentially have negative impacts.

According to some research reports from last year, the remote access of servers was named as the most common method used by hackers to attack sensitive data. Over forty percent of all security breaches involve an unauthorized access from a remote point by using control software. Why are the remote servers so vulnerable to attacks? The simple answer is because they are made and designed to be easily accessed from anywhere.

RHUB Web Conferencing Servers takes the security issues very seriously, so it allows the data to be accessed only by people that have a specific permission to see it. RHUB uses a double layer of security which makes it harder for hackers to breach the system. Only people that sit on specific computers with certain IP address, after inputting the correct password and ID can access the servers.

RHUB Web Conferencing Servers have a very powerful SSL encryption, which makes the wireless connections very hard to capture. Even if the hackers somehow manage to intercept the signal, they would still not be able to decrypt the data without correct SSL key. With RHUB Web Conferencing Servers you can hold webinars, web meetings, remote access, support and control, without requirements for the participants to download or install any type of software. Any platform works well for accessing the meetings, no matter whether it is Windows or Windows Mobile, Linux, Unix or Mac.

The best way to conduct the meetings is through on-the-spot servers that have a strong firewall, but that can be often costly and some of the companies cannot do it on regular bases. Thanks to the RHUB Web Conferencing Servers, companies can get the best from both sides – having easy access while not having to worry about the security.

The RHUB Web Conferencing Servers can be used in three most common ways to meet your security needs:

- Restricted only to internal company meetings – behind the firewall;
- DMZ: designed for external and internal meetings;
- Restricted to external company meetings – outside the firewall.

The first two offer very strong measures for security, while the DMZ is available on all routers. DMZ offers bigger flexibility when it comes to accessing a web meeting. Using the software is very easy, you just need to check the options whether you want internal our outside attendees. Whichever you choose, the RHUB Web Conferencing Servers will block the other attendees which are not checked. RHUB Web Conferencing Servers remain the best option for meeting the security needs of your company.

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3 Reasons Web Conferencing Allows For Productivity In Meetings

January 6th, 2015

A web conference is a type of conference meeting that takes place over the internet (that’s why it is sometimes called internet conference). They are used for holding meetings with coworkers or customers regardless of their location.

Two decades ago it was impossible to hold a conference meeting without all participants being present in the same room. Thanks to the advance in technology this is not only possible but it is already practiced by hundreds of companies from all over the world. Web conference service is a term used to describe a hosted application. This type of conferencing has literally made a small revolution in the field of customer service, sales, technical support and overall interpersonal communications.

There are many benefits of using web conferencing. For example, many companies are using it as an easy way to conduct employee training. Some other companies are focused on using web conferencing as a tool that improves their relations with the customers. This means that in some cases the support teams from one company can access the client’s computer and fix the problem remotely. Of course, web conferencing can save a lot of money too. You will be able to host a travel-free meeting at any time you want.

Finally, web conferencing increases productivity in meetings. Increased productivity is one of the main goals of every company in the world, so it is no surprise why more and more companies choose web conferencing as a great tool that can increase productivity and on top of that – reduce costs. The following is a shortlist of reasons allows for productivity in meetings.

1. The opportunity to select the right people for the meeting

Many business experts have confirmed that one of the main reasons for meetings that are ineffective and sometimes completely unproductive is the fact that there are many people who don’t need to be at that particular meeting. In other words, instead of inviting the right people, hosts invite the wrong ones. If you have wrong people at the meeting, this meeting will most likely end without saying the right things and without proper and fruitful discussion. In case we are talking about physical conference, this conference will probably mean a waste of money too. One of the best things about web conferencing is that you can send invitations and topics before the internet meeting starts and you will have a clear view of who will be present. Even if some people who join the meeting are not interested in the topic they can leave the meeting without any problems and without causing distractions.

2. Being dedicated to a plan

It is sometimes difficult for business owners / leaders to dedicate the meeting to the agenda they had before the meeting started. This problem can be increased in cases when customers and clients are based in remote locations or live in different time zones. Web conferencing is a great solution for situations like these, because business presenters can stick to their agenda by using precise and short spreadsheets and PowerPoint presentations.

3. Chance for a face-to-face meeting

As we have mentioned before web conferencing allows face-to-face communication between employees and this is something that can boost everyone’s morale and improve camaraderie too which eventually leads to greater productivity.

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3 Main Features To RHUB Web Conferencing Solutions

January 1st, 2015

RHUB Communications Inc. is one of the most popular web conferencing and videoconferencing systems in the world. They are offering different types of conferencing solutions. The RHUB server is known for its flexibility and outstanding value and it is characterized by 6 real time collaborations and applications in one server – web conferencing, webinars, remote access, remote support, audio conferencing and video conferencing. One of the main reasons why RHUB is so popular is the fact that users can start their webinar or interactive meeting with only few clicks. The interface is user friendly and even those who don’t have experience in this field will understand how this server works in a matter of minutes. In addition, they can always use the guide provided by RHUB. As we have mentioned before RHUB 6-in-1 server comes with many features and each of the applications has independent features. We will now focus on the 3 main features to RHUB Web Conferencing solutions.

1. RHUB doesn’t require any kind of software

There are many web conferencing solutions which require downloading special software in order to watch the webinar/seminar. This is not the case with RHUB web conferencing solution. If you have made a plan and prepared a seminar you should start it. Your invited attendees can join your seminar in a matter of seconds. They don’t need to download any kind of software if they want to participate on the seminar. What makes RHUB even better is that attendees can use any platform to join the seminar – PC, Mac, Unix, Linux, iPhone or iPad. They will get full access to all the features no matter what platform they use. In other words, this means a guaranteed attendance.

2. RHUB allows hosts to collect emails

One of the main reasons why people decide to host free seminars is the chance to build a list of potential clients/customers. In this way they can significantly improve their brand’s awareness and eventually increase sales. With the help of RHUB, the host of the meeting can (they don’t have to) require information from attendees before they join the meeting. Of course, by information we mean email. Once the host requests a meeting report they will get the email addresses of all attendees. Those who know how to use an email list in the right way will certainly find this feature very useful.

3. Privacy protection

Web conferencing through RHUB is known for another thing – safety and security. The creators of this server have implemented the latest technology in this field. But what makes RHUB server even better is the real-time privacy protection feature. In case an application accidentally opens over the application that is shared at that moment the meeting session will be paused until the host removes it from the area that is visible to the attendees. This is an excellent protection in cases of such accidents or even in cases of viruses and malware.

Remember that these are only some of the features that RHUB Web Conferencing has to offer.

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RHUB Can Help You to Resolve Meeting Failures – Quickly and Easily

December 9th, 2014

Web conferencing has now made it much easier to conduct meetings from your location without the need to travel, thus saving time and money. But, web meetings can sometimes present challenges that can make it difficult to communicate effectively. There can be many reasons why you or the person you are trying to communicate with may not be able to effectively get into a meeting. When that happens, it can quickly destroy the meeting and put an end to the productivity you were trying to achieve. If you were trying to conduct a sales meeting with a client or prospect, it can also leave a bad impression and delay the sales process.

One of the most common reasons why many people are not able to get into a meeting is because IT locked down their computer and now they are not able to join a web meeting without downloading software. While you really can’t blame the IT department, after all, they are only trying to do their job, it does not make the situation any less frustrating.

Furthermore, that is just one example. The reasons for not being able to join a web meeting are numerous. Other common reasons include that it is just too difficult to use. No one wants to sit around struggling while trying to get a meeting set up to attend. The reality is that the longer it takes to join a meeting, the less likely it is that the person will actually join the meeting. After all, the goal of a web meeting is to be more productive and save time.

All of these issues are areas where RHUB can help. With our no download mode, we make it possible to host web meetings without needing to download anything at all. This effectively resolves situations where your IT department has put you on lock down and now you are not able to download the software necessary to join.

Our no download mode also helps to improve ease of use. All that you need to do is email the link to the meeting along with the meeting ID and someone can join your meeting in 10 seconds. That’s all there is to it. If you’ve had people in the past who have been hesitant to attend a web meeting because they think it will take too long to get set up or because they are concerned it will be too difficult, this can be an ideal solution.

When you show your associates and clients how fast and easy it is to attend a web meeting, you will also be demonstrating that your company is on the cutting edge of technology. It’s a great way to boost your brand’s reputation while also working in a more effective and productive manner.

Are you excited to learn more about RHUB and how we can help you to be more productive with no download web meetings that only take 10 seconds to set up? If so, contact us at 1-866-758-0984 or email us at sales@rhubcom.com for a demo.

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