Archive for the ‘Web Conferencing’ category

What are the Six best Platforms for Free Conference calls?

January 20th, 2017

Online conference calls have become a popular way of communication today. From R-HUB Turbomeeting to Paltalk, here comes a quick description of six products for free conference calls that in our opinion offer the best in terms of quality and user-friendliness.

R-HUB Turbomeeting

What I like most of R-HUB products is their technology. The adoption of an on-premise server based approach has solved many of the problems that are usually connected with web applications, like spotty internet connections and security issues.

The price to pay is that there is some hardware to install; but this is manageable, as R-HUB’s web video conferencing servers are silent, light and take little space. A big plus is that there is no need of a dedicated team for installation and maintenance, being R-HUB’s web video conferencing servers real plug and play products.

R-HUB Turbomeeting offers a wide set of tools to engage your audience, from command/ screen sharing to polling. In one word, you get a product that has all the pros of a web app without the cons. For further information, visit R-HUB web site at http://www.rhubcom.com

Skype

Probably the most popular and known conference call platform in the world, Skype is easy to use and allows clients to host groups up to 25 participants. It is endowed with a rich set of tools that assure you and your guests a great user experience.

The cons: some security issues are possible as well as the risk of bad audio quality on faulty internet connections, as Skype is web based. Like most products of its kind, Skype requires the downloading and installation of software on your pc or mobile.

GoToMeeting

This product is not completely free, as you can use all its features for a trial period of 30 days only. Purposely designed for face to face video conferencing, GoToMeeting offers a high video quality and a great easiness of use.  The price to pay is that it is necessary to download GoToMeeting conference call software; but this is a common issue of many web-based solutions.

Free Conference Calling

Free Conference Calling allows you to host up to 1000 participant conferences for free 24 hours out of 24. For this reason, it may be considered as one of the most powerful conference call software available.

Other interesting features are free recording (on other platforms you have to pay for this service) and the ability to dial into their free conference call services by mobiles or landlines, as VoIP is fully supported.

TokBox

TokBox have some features that are not usually available for free, like the ability to do webinars or create talk show formats. Other interesting features are free video and audio calls, screen sharing and messaging.

PalTalk

PalTalk strong point is its compatibility with many devices, for example iOS, Android and Amazon Kindle. Both free video conference calls and free voice calls are supported.

A special feature of PalTalk is that they have about 5000 group chat rooms where you have chance to meet people that can share the same interests.

In conclusion, never has it been so easy to find a platform that offers conference calls for free.  Consider that this list is far from being exhaustive; start to browse the web, and you will discover immediately new products. If you spend time in researches, it won’t be difficult to find the right product.

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5 Easiest-to-use Team Meeting Apps

December 12th, 2016

Which meeting app to choose for your team among the several products available on the market? Simplicity and reliability are the two leading criteria to stick to, as nobody likes a tool too complicated or so full of technical issues that it is necessary to call the support every moment. To help you, here comes a selection of 5 best products.

No matter whether you need to virtually meet your colleagues or your clients: in both cases it is necessary to have a tool that is easy and reliable. Here’s a list of the 5 easiest –to-use team meeting apps according to our experience.

 

1 R-HUB web video conferencing servers

We have all dealt with products that are software based up till now. But there are also hardware based solutions. For example, R-HUB Turbo meeting  utilizes on-premise servers.  The result is a high performative and high secure product that can host up to 3000 participants per conference room in HD screen. Maintenance is very inexpensive and easy, as R-HUB web video conferencing servers are plug and play machines. The endowment of tools to engage guests is rich and includes instruments like polling, command and screen sharing, conference recording. Full support for tablets and mobiles is ensured.

To find more information, visit R-HUB website at http://www.rhubcom.com

 

2 ZOOM

Zoom  is emerging as one of the top video conferencing apps because of its collaborative tools that allow you to deliver group texts,  images and audio files. Another interesting feature is that participants can join a video conference through wi-fi and mobile:  in that way, team members on travel will have better chances to participate.

Coming to pricing, paid plans start at 10 $ per month.  It is also available in a free version that offers an unlimited number of meetings with the limits of 45 participants and 40 minute max length per meeting.

 

3 GoToMeeting

What makes the difference from GoToMeeting to other “go-to” solutions for virtual meetings is its international toll-free numbers and the options to translate control settings.  In one word, this app is an inexpensive solution for global teams.

As for prices, the Pro plan starts at 39 $ per month with max 25 participants per meeting. The Plus plan starts at $56 per month with max 100 participants.

 

4 Join.me

Ease of use is the feature of Join.me we have appreciated most, especially the fact that there is no software to download. Participants can call via VoIP or telephone from over 40 countries, which makes this app a good option for international teams.

Pricing: the basic version is free and limits to 10 participants per meeting. Pro and Enterprise include up to 250 participants and several advanced options and tools, like recording and reporting.

 

5 ReadyTalk

This suite offers a complete solution with web conferencing, video conferencing, mobile conferencing and webinar tools and services. In a nutshell, it gives you all that you want in one product. Good the technical support, really quick and effective.

Prices vary from $24 for 10 participants to $34 and $59 for 25 and 100 participants respectively.

 

6 Onstream Meetings

Its distinctive feature is the ability to add up to 1000 participants to an event, which makes Onstream Meetings a great option for companies that need to host big meetings.  Another interesting feature is the possibility to edit meeting recordings without downloading the video file.

Subscriptions start at $49 per month.

 

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Why Your Business Grows Through Web Conferencing?

November 10th, 2016

The standard answer is simple: web conferencing makes your organization faster and more efficient, so that a lot of time and money is saved with great advantages for both customers and employees. Yet, there are other deeper reasons behind that are well worth knowing. So, how does it work in detail? In this article, we will outline eight other ways any business profits form web conferencing different from the ones usually given.

Why your business grows through web conferencing? It is not only about saving some money on trips and travels; the reasons are more complex than it can appear at first sight and imply some unexpected effects of online meetings, like the increase of the level of satisfaction of both customers and employees. Thus, the ways a firm can profit form web conferencing are at least eight:

Employees work more – This is evident. They simply use the time that is wasted through the downtimes of travelling in another – and more productive – way that is working. So, it is not surprising that their productivity increases suddenly.

A lot of money is saved – Online meeting costs are decisively lower than the ones of face-to-face meetings. The issue is that the prices of traveling have been significantly increasing in recent years, whatever mean of transportation used.

Morale is boosted – Online meetings are flexible and convenient in themselves, as participants need only an internet connection to join. But there is another important aspect to consider that is psychological. The opportunity to speak to anyone at any time helps dispersed team members feel like they are part of a tightly united team, improving their morale and – hopefully – their results.

Meetings can be easily recorded – Web conferences can be easily recorded, so that the staff members who were unable to attend the meeting can watch the recordings later. A recording of your key strategy and training sessions could be useful for both new staff members and customers, as you do not need to arrange other meetings and repeat your explanations again and again.

Your company can hire the best talent, regardless of his location – Any HR chief or recruiter can reach anybody anywhere in just one click through web conferencing. This gives your company the huge opportunity to search for the best talent in the world, without being limited by a narrow and difficult local job market.

The quality of life improves for both employees and customers – To understand this point, simply think how much stressful it is driving through a traffic jam and travelling by plane. If you are a customer, think how much time you waste in waiting someone that has got his flight delayed or the car stuck in the traffic.

It betters client relationships – Web conferencing allows companies to keep in touch with their clients on a more regular basis. “A picture is worth a thousand words” might be a trite cliché, yet it seems to be still true in the domain of relationships.

Clients are more involved – Customers are more involved, being online meetings more interactive than phone calls, as it is possible to share documents, videos, and even desktops.

Surprised to discover how much web conferencing can impact your business? Tough, these are only some of the ways this new technology has been affecting the business world and the whole society. If you are interested in these topics, you are going to find further articles, posts and materials on R-HUB web site, http://www.rhubcom.com.

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17 Useful Tips to increase your Conference Call productivity by simply using common sense.

October 10th, 2016

How to increase your conference call productivity without spending a fortune in new techy stuff and expensive consultations? It is quite easy, simply take care of these 17 little but important details that are the root of success of any meeting according to simply common sense.

1.) Establish an Agenda.  Don’t call a conference without establishing an agenda fist. Not only does it help to structure the conference, but it also enables participants to take an active part in the discussion.

2.) Introduce every attendant to each other. This is an important point, as people that do not know each other’s voices have the opportunity to become familiar in a quick and natural way.

3.) Call a conference only if it is necessary.  The number of unnecessary conference calls is surprisingly high. In many cases, a one-to-one call or a focused mail-exchange is enough.

4.) Set a good meeting timing. This includes establishing the time the meeting starts and ends, the breaks and their lengths. With the agenda, this is a basilar step to give structure, rhythm and order to your conference.

5.) Maintain focus on the conference. Limit the “electronic grazing” during the conference call. This means no email and no phone calls. If an emergency occurs and a call needs to be made, the person concerned is to leave the room.

6.) Schedule each speeches and optimize everyone’s time. You must do that in the agenda. Guests must know what time they have to speak, in order to avoid confusion and waste of time. Tick off an item on the agenda as soon as it has been covered.

7.) Delegate roles. Leave the clerical job to someone else, so that the meeting leader is free to focus on the matters in the agenda.

8.) Don’t spend too much time when it is not necessary. Not all issues require the same amount of time to settle. Every issue that can be resolved offline or does not require the input of the majority of the group should be dismissed as quickly as possible and ticked off the agenda.

10.) Stick to the point. Maintain conference calls short and concise, as there is nothing more boring and time wasting than a rambling speaker.

11.) Discuss first the points in the agenda. The matters that are not scheduled must be treated last in order to prevent side-tracking and losing precious time in covering non pertinent issues.

12.) Invite only the people that are necessary. The guys that you do not invite will warmly thank you for that.

13.) Limit the number of participants to maximum five. Too many guests means having too many opinions circulating at the same time with subsequent chaos.

14.) Wait your turn to speak. As meeting leader, it is up to you to set the good example. Another point is that every interruption is frustrating for the speaker and a possible source of confusion for the conference.

15.) Summarize the issues treated and the decisions taken. Take a few minutes at the end of the conference to email the list of resolutions to all participants and to identify those issues or questions that must be explored further.

16.) Start the conference on time.  It is not only about possible time wastes. People’s time is as scheduled as yours. So, your guests have only that time slot to devote to you. Later, they will be busy with someone else.

17.) Take down notes. This is very helpful to retain information and it will encourage you to pay attention to each speaker.

Follow these easy tips and you will certainly have more productive conference calls.

For more information about online conferencing, kindly visit R-HUB’s website: http://www.rhubcom.com. You will find several interesting posts to read about this topic in their blog.

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Is your Web Conference clean of any possible source of distraction?

October 7th, 2016

Engaging listeners effectively is possible only when they pay attention to you. This is the reason why you should do your best to avoid any kinds of interference’s all over your conference, like screen pop ups. Pre-uploading documents is the right strategy that not only will keep away this unwanted source of distractions, but makes also you look more professional and trustworthy.

Have you ever participated to a web conference where an alert suddenly popped up while someone was sharing his screen? I guess that you lost immediately focus on the speaker’s words and started to watch the pop up, no matter you found the experience annoying or not. In that moment you discovered how powerful sources of distractions alerts can be, like in general every form of animation.

Many of the top web conferencing companies have thus started to replace pop ups with blue spots, in order to avoid distracting the audience when there is an alert during a screen sharing. This is not a great idea, as in any case it is shown something in motion that fatally attracts the participant attention, even though it prevents the leaking of sensitive information.

This solution, which sounds a bit like fixing a crack in a dam with some tape, ignore the root of the problem. The point to understand is that screen sharing is outdated. You ‘d better dismiss this old technology in favor of document pre-uploading which allows you to have the materials you need to share constantly at hand during the whole conference. The participants will only see the pertinent documents that way, while a big source of distraction is eliminated.

Another advantage of document pre-uploading is that it allows you to emphasize your argumentations by using the annotation tools purposely designed to draw participants attention to certain points of a presentation.

The document formats supported by today’s web conferencing platforms include PDFs, Word, Excel, and PowerPoint, along with some image files like Jpeg. It is possible to switch between the documents seamlessly, and if you have forgot a document, you can upload it during your presentation without your participants seeing what you are doing.

R-HUB web conferencing servers are able to perform all of the above tasks and even more. If you would like to see how they can help your meetings look more professional, please visit R-HUB’s website at http://www.rhubcom.com

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