Posts Tagged ‘13 Important do and don’ts of Video Conferencing Etiquette for the Professionals’

What are the Six best Platforms for Free Conference calls?

January 20th, 2017

Online conference calls have become a popular way of communication today. From R-HUB Turbomeeting to Paltalk, here comes a quick description of six products for free conference calls that in our opinion offer the best in terms of quality and user-friendliness.

R-HUB Turbomeeting

What I like most of R-HUB products is their technology. The adoption of an on-premise server based approach has solved many of the problems that are usually connected with web applications, like spotty internet connections and security issues.

The price to pay is that there is some hardware to install; but this is manageable, as R-HUB’s web video conferencing servers are silent, light and take little space. A big plus is that there is no need of a dedicated team for installation and maintenance, being R-HUB’s web video conferencing servers real plug and play products.

R-HUB Turbomeeting offers a wide set of tools to engage your audience, from command/ screen sharing to polling. In one word, you get a product that has all the pros of a web app without the cons. For further information, visit R-HUB web site at http://www.rhubcom.com

Skype

Probably the most popular and known conference call platform in the world, Skype is easy to use and allows clients to host groups up to 25 participants. It is endowed with a rich set of tools that assure you and your guests a great user experience.

The cons: some security issues are possible as well as the risk of bad audio quality on faulty internet connections, as Skype is web based. Like most products of its kind, Skype requires the downloading and installation of software on your pc or mobile.

GoToMeeting

This product is not completely free, as you can use all its features for a trial period of 30 days only. Purposely designed for face to face video conferencing, GoToMeeting offers a high video quality and a great easiness of use.  The price to pay is that it is necessary to download GoToMeeting conference call software; but this is a common issue of many web-based solutions.

Free Conference Calling

Free Conference Calling allows you to host up to 1000 participant conferences for free 24 hours out of 24. For this reason, it may be considered as one of the most powerful conference call software available.

Other interesting features are free recording (on other platforms you have to pay for this service) and the ability to dial into their free conference call services by mobiles or landlines, as VoIP is fully supported.

TokBox

TokBox have some features that are not usually available for free, like the ability to do webinars or create talk show formats. Other interesting features are free video and audio calls, screen sharing and messaging.

PalTalk

PalTalk strong point is its compatibility with many devices, for example iOS, Android and Amazon Kindle. Both free video conference calls and free voice calls are supported.

A special feature of PalTalk is that they have about 5000 group chat rooms where you have chance to meet people that can share the same interests.

In conclusion, never has it been so easy to find a platform that offers conference calls for free.  Consider that this list is far from being exhaustive; start to browse the web, and you will discover immediately new products. If you spend time in researches, it won’t be difficult to find the right product.

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13 Important do and don’ts of Video Conferencing Etiquette for the Professionals

September 29th, 2016

Like for everything, there are rules of behavior even for virtual meetings. We visited the headquarters of the web conferencing server producer R-HUB and asked their remote workers for some useful tips on this tricky topic. We discovered that there exists real video conferencing etiquette for the professional, with its do and don’ts that we are going to explain in this article.

“Oh no! Is this thing on?!” Some embarrassing moments are possible even during a web conferences, with the important difference with real life that making a bad impression online can be really dangerous, not only because there are many people that are watching us, but also for the fact that we can be registered. Luckily, it is possible to avoid regrettable situations by simply taking some elementary precautions. Let’s see what.

  1. Check the settings before your conference starts. Be sure you can easily connect to the web conferencing platform before the meeting starts, not after.
  2. Learn to use the mute button.Press this button while you are not speaking, as it is the only way to avoid background noise and echoing.
  3. Don’t start speaking saying: “Can everyone hear me?” People will tell you if they cannot hear you, don’t worry.
  4. Introduce yourself. Let everyone knows who you are before speaking.
  5. Avoid visual confusion. Regulate your web cam and keep it on eye-level. Check the background, in order to be sure to show a tidy and neat room.
  6. Dress properly. Virtual does not mean shabby, or dirty, or inappropriate. There is no difference in doing business between real and virtual life. The rules are the same, so please dress properly.
  7. Choose a comfortable platform. It is up to technology to meet your requirements, not vice versa. The easiest platform is the best.
  8. Involve the other team members.Collaboration is important during a web conference. Meeting your team members before the conference in order to have a small brainstorm is always a good idea.
  9. Avoid unidirectional communication.If you are successful in engaging the participants, You’ll get more out of the meeting. Invite people to express their ideas and thoughts freely.
  10. Be patient.If someone doesn’t respond immediately, give them a few seconds.
  11. Practice, practice, practice.Recording yourself and playing it back in order to scan for any weak points or choppy transitions is always good.
  12. Set a clear agenda. It is the only way to avoid confusion and keep the discussion grounded to the reality.
  13. Don’t get trapped in the “tetchiness” of it all.In other words, relax. Be you. Video conferencing is simply another way to work, so treat your virtual conference like an everyday meeting.

If you are interested in video conferencing etiquette, you are going to find more materials on R-HUB’s web site at http://www.rhubcom.com

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