Posts Tagged ‘best practices for hosting a webinar’

Best Practices Guide for Hosting a Successful Webinar

April 15th, 2014

Hosting a webinar is a great way to collaborate, share information, or even make a presentation when you cannot be in the same location as your attendees. Implementing the following best practices can help you to make the most of your webinar.

The most important step to ensure the best outcome to your webinar is to choose your vendor wisely. While webinars have exploded in popularity, it should be understood that not all providers are the same. With RHUB, you are able to benefit from its servers that gives you webinar capabilities as well as video conferencing, audio conferencing, web conferencing, remote support, and remote access.

In setting up your webinar, it is also important to choose the date and time with care. Mondays and Fridays are typically not the best days to host webinars. Rather than starting the webinar directly on the hour, it is usually best to begin at 15 minutes past the hour. Overall, the best times to schedule a webinar are either 10am or 2pm. This will allow attendees plenty of time to get into the office while also ensuring that they are not either on the way out to lunch or not in from lunch.

Above all, it is important to pay attention to the development of the content to be provided during your webinar. Avoid trying to cram too much information into your webinar or you may lose your audience. Do focus on keeping the message simple and allow ample time for questions.

As is the case with any live presentation, proper etiquette should also be observed. Make sure you do not join the meeting after it is scheduled to begin. Join early and allow enough time to ensure that everything is set up properly and working. It is also a good idea to allow a brief period of time to take care of housekeeping matters, such as using the chat feature on RHUB.

Surveys are a great way to obtain feedback from webinar attendees. With the RHUB `s web conferensing server, you can conduct pooling that includes multiple choice questions that will allow you to obtain valuable feedback. Polling questions can be posted before the meeting, if you like. Possible questions you might post include: What did you like most about the presentation? Would you like a sales representative to contact you?

Recording your seminar is also a great way to ensure that you have it available for future viewing. The RHUB servers allows you to record both voice as well the screen. With this option, you can choose to build a reference library of past webinars to provide to prospects and customers.

Once the webinar is over, do make it a point to follow-up with attendees to thank them for attending. It is also a good idea to include other relevant information, including the date for your next webinar.

Finally, make sure you review your webinar after it is concluded and look for areas where you might improve for your next presentation.

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