Posts Tagged ‘data sharing’

The Top Benefits of Conference Calling and Desktop Sharing Technology

May 6th, 2014

Conference calling is rapidly becoming a popular solution for anyone who is interested in having a business meeting with multiple people simultaneously from a remote location. Offering three types of communication—web-based conference calling, audio, and video, conference calling makes it easier to work more efficiently from a distance.

While conference calling has significantly increased in popularity, most collaborative type meetings now focus on sharing some type of data. The ability to share data via computer screens offers a far more efficient and effective solution compared to conferencing calling only. As a result, data sharing makes collaborative meetings more productive.

The video element varies in terms of efficacy. I, and many others, like to leverage the video element for associating a name with a face. This can prove to be highly beneficial for team members who may not be physically acquainted with one another to work better on a more personal basis.

For me, as well as for many of the analysts with whom I have spoken, once a visual representation is established, the webcam often becomes more of a distraction than a help. Even so, it does facilitate team bonding. The web cam can be a true aid in context of a training meeting, particularly in demonstrating how something is done.

RHUB’s web conferencing servers offer both web conference calling and data sharing in one convenient setup. As result, businesses are assisted in establishing a real-time communication with their valued clients.

There are also many financial benefits associated with web conferencing and data sharing. One of the most important of those benefits is the fact that participants are not required to travel. Businesses are thus able to save on travel expenses. In regards to a big company, this can easily run into a few million dollars. RHUB web conferencing servers also provide a variety of other benefits. Take a look:

Cost-Effective Application

To use a web-conferencing application, you will need to pay either a certain amount on a pre-scheduled basis or at one-time. Various service providers charge differing fees. Full-featured web conferencing applications are typically the most expensive.

Nevertheless, RHUB web conferencing servers have only a one-time payment option. With that one payment, you own the server for life. In fact, it can typically be paid off within 3 to 10 months, compared to the recurring monthly subscription costs of hosted services.

Unlike hosted services, which charge named users for subscription fees, the RHUB web conferencing server uses floating licenses and has no limitation on the number of users. Consequently, it is far less expensive than hosted services. Take a look at the following examples:

For 2 employees, it takes 3 – 12 months to pay off WebEx/GoToMeeting, LogMeIn or combined.

For 10 employees (using RHUB), it takes only 1 – 2.5 months to pay off.

Saves Time

Financial savings are not the only benefit offered by web conferencing. It also saves time. Whether meetings are held within the office premises or elsewhere, employees still lose a tremendous amount of work time in order to participate in such meetings. When employees participate in a conference call using RHUB; however, they do not even need to leave their workstations.

Promotes Healthy Relationships between Employees

The process of initiating and holding meetings in which all employees participate is usually not that complicated in a small to medium sized company. This is not the case in a large company where thousands of employees may work within a single complex. In a big company, it often simply is not possible for meetings to be held on a regular basis for each department within the company. As a result, this can cause employees to feel left out and unengaged.

By using RHUB web conferencing servers, it is possible to benefit from conference calling without any limitations. Conference calls can be held at any time and with an unlimited number participants taking part. In this way, it promotes regular, two-way communication between employees, thus significantly strengthening working relationships.

Easy to Use

RHUB web conferencing servers are also extremely easy to use. No special software is needed for conference calling. The only equipment necessary is a desk phone or a cell phone.

Allows You to Transfer Data

RHUB’s web conferencing servers can also be used to efficiently share files, videos, presentations, and much more. The ability to share data presents a clear advantage over verbal exchanges by obviating the risk of misrepresentation or misunderstanding of facts, figures, values, etc.

Geographical Location Is Irrelevant

Web meeting solutions, such as those offered by RHUB, have dissolved physical boundaries. This is quite crucial in light of an evolving global business environment. It is even possible to participate in a web conference with complete comfort and easy from any location. Regardless of where you are located, if you have a working computer, phone, and fast Internet connection, you can participate in a web conference.

With so many advantages offered, it is hardly surprising that so many people are now embracing and utilizing conference calling and data sharing technology.

Without a doubt, conference calling and data sharing have become inseparable and invaluable. According to many experts, this trend will continue to expand in the future as new technological advancements are introduced. For more information about RHUB products, please visit http://www.rhubcom.com or call 866-758-0984.

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Which Web Conferencing Setup Is Right for You?

September 23rd, 2013

Communication technology has now reached a new frontier.
There’s no need to tie your message to a helium-filled balloon or the foot of a courier pigeon.

In an instant, your organization can interact with other remotely located parties, nationally or internationally, through the wonders of Web conferencing.

And after decades of evolution, we’re happy to report that Web conferencing is secure and easy to use — even if you don’t fancy yourself as being very “tech savvy.”

Better technology means more options for the user. You have three simple choices for your Web conferencing setup:

1. Hosted Service
2. On-Premise Software
3. On-Premise Appliance

Each option has its advantages and disadvantages, so which one will work best for you? We think you will know this answer for your organization better than anybody else. So, we’d encourage you to decide for yourself. But in case you would like more information, we have provided the following paragraphs to help you understand each of the three Web conferencing options, including their pros and cons. And don’t worry! The explanations below are even easier than blowing up party balloons (and definitely simpler than tying them).

Across the Board

There are a few characteristics that all three Web conferencing solutions have in common, across the board:
— All three options give you the ability to communicate within your organization.
— All three options give you the ability to communicate with other remote organizations.
— All three options simplify the process of data sharing.
— And of course, all three options will enhance your virtual meetings.

The Fork in the Road
The three Web conferencing solutions differ in where they are used, as well as some of their strengths. So, let’s take a look at some very specific differences.

HOSTED SERVICE

Hosted Service — The Pros
Hosted Web conferencing services are Internet-based, which makes it a great, offpremise solution, meaning, if you’re not at the office and you need to hold your Web conference from your home, that’s just fine. Your organization simply subscribes to the hosted service and then accesses its application online. No sweat. The hosted solution is the easiest to deploy.

Hosted Service — The Cons
Hosted solutions are less secure, so this will be a significant consideration for you if your organization deals with extremely sensitive information. And hosted solutions are a never-ending expense, as long as you’re subscribed, because they require you to pay an ongoing cost.

ON-PREMISE SOFTWARE

On-Premise Software — The Pros
On-premise software offers you greater security. It operates behind client-company firewalls for an additional barrier of protection and support. Private clouds (within an organization) are much more secure than public clouds (the Internet), because they work over an organization’s servers and its infrastructure, as opposed to being deployed over the Internet (aka The Wild West). When compared to hosted service, on-premise software is also cost-saving over time, and it has a lot more flexibility for integration and for branding (highlighting your organization’s name during conferences).

On-Premise Software — The Cons
The problem with on-premise software, however, is its high upfront cost, and it’s rather difficult to deploy.

ON-PREMISE APPLIANCE

On-Premise Appliance — For the Pros!
As with the on-premise software described above, an on-premise appliance offers you the same great security because it also operates behind client-company firewalls for an additional barrier of protection and support. Private clouds (within an organization) are much more secure than public clouds (the Internet), because they work over an organization’s servers and its infrastructure, as opposed to being deployed over the Internet. And just like on-premise software, when compared to hosted service, an on-premise appliance is also cost-saving over time, and it has a lot more flexibility for integration and for branding.

But unlike on-premise software, the on-premise appliance has a low upfront cost, and it’s easy to deploy, which usually makes it the all-around favorite, once people understand all three options.

Full Disclosure:
In the paragraphs above, we encouraged you to examine these options and choose for yourself. You know your organization and its needs better than we do, so we warmly welcome you to compare and contrast the three solutions for Web conferencing. And if this article has helped you — and you’re happy — then we’re happy, regardless of which solution you choose.

Now, you probably noticed a conspicuous omission of “cons” for the on-premise appliance. Well, that’s because here at RHUB, we personally believe that an on-premise appliance is the very best of the three solutions. That’s why our company has created the RHUB 6-in-1 Web Conferencing Appliance, which gives you Web conferencing, remote support, audio conferencing, video conferencing, remote access and Webinar capabilities — all through one appliance. But we’re not going to give you a big sales pitch here. If you’re interested, we’d encourage you to visit our Web site to learn more: RHUB

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