Posts Tagged ‘notarized video conferencing’

New Frontiers in Video Conferencing: The Virtual Public Notary is coming

June 5th, 2017

Virtual conferencing allows public notaries’ customers to have their deeds formed and signed just with one click.

When dealing with bureaucracy, I think that it is difficult to imagine something more annoying than going to the public notary. However, despite the recurrent promises of politicians about bureaucracy simplifications and red tape shortenings, citizens still need the assistance of a public notary with many important business operations that imply copy and signature authentications. So, no matter whether you are buying the house of your dreams or opening new bank accounts; in any case, you’ll have to call in the notary at a certain step of the procedure.

In common experience, the problem with these professionals are time and money waste. Despite their apparent simplicity, authentications are operations for which you will be usually charged much more than you can expect. Another pain in the neck is the need to take an appointment and spend at least half day waiting for a public notary that is often too busy to give us quick attention.

All these issues can be easily solved with virtual conferencing today. Consider, for example, that one of the main reasons behind public notaries’ high professional fees is the need to pay the rent of the office. Through virtual conferencing, a public notary could operate from home, save money from the office rent and then decrease his fees.

To managethe appointments, there are many cheap agenda applications on the market that are perfect for the purpose. Documents can be easily scanned through any pc’s in-built web cam and then shared by using the special functionality that is present in most video-conferencing solutions. The authenticity of the signature can be then easily checked through the screen by simply watching the customer signing. Plus, in a video conference it is also very easy to shoot the moment of the apposition of the signature and keep a record in that way in the archives as piece of evidence. Solutions like R-HUB`s TurboMeeting http://www.rhubcom.com  can be integrated with most public notaries’ archive management systems, besides ensuring the necessary level of data protection and hacker-proof resistance.

In conclusion, thanks to modern technologies all the principal tasks that are usually performed by a public notary in his office can be done online today. Among the several available technical solutions, the ones that utilize on-premise servers are the most recommendable in terms of data protection and conformity with safety standards, although there are very good products also among the cloud-based solutions because of the newest systems of encryption that are able to  ensure similar high levels of data protection .

At this point, the readers will not be surprised to know that there are already some online services for notarizing. For example, Online Notary (https://www.notarycam.com); another one is Notarize (https://www.notarize.com) which is managed by the commonwealth of public notaries of Virginia. Costs of these new online services are quite affordable and customer satisfaction seems high. Maybe they cannot replace complex services – like asking for advice on complicated legal matters – but they can certainly be helpful in everyday life operations as having your signature on your bank account application certified and authenticated.

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