Posts Tagged ‘online meetings’

Give a Stellar Performance at Your Next Meeting Using RHUB Web Conferencing Servers

July 8th, 2014

Meetings provide the perfect opportunity to truly stand out by showing that you are able to express your ideas in a clear manner, think quickly and engage others. But, while you may envision your next meeting as occurring one way, reality is sometimes a bit different. Fortunately, there are some tips you can follow to make sure that you shine during your next RHUB web conferencing session.

Begin by turning off all desktop notifications. Such notifications can be distracting to attendees and could even be embarrassing to you. The last thing you want to have happen is a chat notification to pop up on your screen while you are in the middle of a session. So, avoid that possibility by simply turning off your desktop notifications beforehand.

Before the session, check to ensure that your name is spelled correctly in the Attendee List. In the event that there is an error, you can fix it quickly and easily by clicking on Tools and then Edit Profile. Simple and fast.

Attempting to manage meeting administration while you are presenting is asking for trouble. To avoid potential problems, ask another meeting attendee to handle it for you. This can be accomplished by promoting the attendee to be a Controller.

You might be surprised to find that one of the most common mistakes is starting the wrong meeting. It’s actually a simple mistake to make, so be aware of it and take care that you are actually starting the right meeting.

Before you actually get underway with the meeting, perform a sound check. You will want to make certain that everyone is able to hear you properly, so check that the microphone source is correct.

Be aware that attendees who have dialed into the meeting by phone will need to enter their audio PINs. Take a moment to inform them of that.

You also need to make sure that you are camera ready by positioning your webcam and light source. A front-facing light is the ideal choice to ensure you look your best on camera. You should also check your webcam to ensure it face down slightly. The key is to ensure that when your eyes appear on the screen they imitate the eye contact you would make with a live audience.

Another simple and common mistake is sharing the wrong screen. This can be particularly problematic if you have multiple monitors, so take an extra moment to be sure you have the right screen.

Keep in mind that if you need to search for a file or do anything that is not related to the actual meeting presentation, you should pause your screen until the matter is resolved and then return.

Finally, make certain that you are sending your in-meeting chats to the correct audience by using Panelists. You certainly do not want to share a private message with everyone in the entire meeting session. How embarrassing!

Interested in finding out more about you can give a stellar performance using RHUB web conferencing servers? Call us at 866-758-0984 or visit http://www.rhubcom.com.

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Like Chocolate and Peanut Butter, Some Things are Better Together – RHUB Web Conferencing Servers – Connecting People Together

June 22nd, 2014

Collaboration is an inherently social concept. It’s about people and connection. It’s about communicating, working together, interacting to meet goals, accomplishing tasks, innovating, and creating. Just as people have unique personalities, so do the ways they collaborate for business, whether one on one or in groups, in structured meetings or hallway conversations, sitting at desks or on park benches, in real-time conversations or long-term interactions.

We have always collaborated in some way or other. Online Collaborationis not a new concept. What is relatively new is the use of technology to support the collaboration process.

As technology evolves and geography becomes less relevant to connecting with others, the options for how we collaborate multiply and then multiply again. Even so, technology itself is an enabler of collaboration; the value is in the connections that people make – with each other, information, and ideas.

Finding ways to improve the connections between people and the information they need to share is critical to improving business. We see great value in providing business and social solutions to our customers. Bringing together social networking with communications technology provides people with the means to collaborate and gives them flexibility to do the best work they can. We believe people working together can achieve extraordinary things. We believe the same is true of companies.

Increasingly, organizations are looking for ways to integrate social solutions into their collaboration tools and business processes and you know what? RHUB web conferencing servers are their choice. Throughout the past 8 years, RHUB has continued to weave social into the fabric of our own collaboration portfolio.

At the same time, we continuously looked for opportunities to collaborate with other companies to integrate new technologies and improve what we can offer our customers – bringing the best of the best together to provide our customers with the ideal solution to fit their business needs.

With our servers, participants can benefit from highly evolved collaborative tools without the need to install specialized software or be connected to a special network. As a result, it possible to gain access anywhere and at any time and in the manner that is best for your needs.

RHUB is helping its customers easily go between their real-time conversations, like instant messages, video conferences and online meetings, with the more persistent social conversations, like blogs, discussions, wikis, posts and online groups.

To provide the best flexibility and outcomes for our customers, we provide maximum customization with our products. Rather than emphasize social within one product, we’re making sure it’s an integral part of all our products. The benefits related to collaboration can be immense, but ultimately, they must translate to improved performance. At RHUB, we make that possible.

RHUB aims to deliver a seamless user experience and drive adoption. It’s all about helping people connect and collaborate with others, in the ways that work best for them. For more information visit our website http://www.rhubcom.com or call us on 866-758-0984

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RHUB Web Conferencing Capabilities for Audio Video and Web Conferencing

May 20th, 2014

While it would be nice if you were always able to meet with colleagues, customer, or partners in person, that is not always the case. When you cannot make an in-person meeting, RHUB’s web conferencing technology provides the next best alternative. Meet, present, share, and collaborate on content with as few as one participant or as many as 3,000. RHUB has precisely what you need to get the job done right. By providing guaranteed attendance, RHUB offers the capability for attendees to join from any platform with a full-fledged browser.

Whether you want to schedule a conference in advance or conduct one on the fly, RHUB web conferencing servers make starting your conference as quick and easy as a click of your mouse. You can launch a conference from Microsoft Outlook and then invite your participants via email.

Once inside your virtual conference room, RHUB’s multi-point video integration in standard as well as high-definition allows you to incorporate real-time video, multi-media content, application and desktop sharing. It also offers a more engaging and effective experience for your participants while providing you with the ability to grand participants control, if you so choose. Documents and presentations can be shown in full screen or zoom mode with absolutely no degradation in image clarity or quality.

The true browser-based web page co-navigation allows hosts to guide participants through any website with the option to share control. In addition, RHUB’s web conferencing, audio conferencing and video conferencing services provide a robust list of features, including polling, file transfer, Outlook integration, desktop collaboration and application sharing.

RHUB web conferencing servers also provide record functionality by offering two crucial capabilities:

1. Secured, un-editable AUDIT file
2. Easily edited standard formats

For those applications that need an un-editable recording of a session for security and compliance purposes, the RHUB Record function utilizes a proprietary format that helps you to save on file space and size. The resulting recording can be archived as an Audit on the session. The Record utility embeds a compatible player for replaying at any time that you so desire.

For applications in which you wish to edit and/or publish a session, the RHUB Record comes with a powerful utility that is capable of converting the proprietary format to one of three standard formats: AVI, WMV, and FLASH. Once converted, the recording can be edited by the standard editors provided for the format and then used as a downloadable or web viewable video.

RHUB web conferencing servers allow you to connect with anyone, anywhere, across platforms and devices, whether they’re inside or outside your firewall. RHUB web conferencing servers also offer HD VOIP audio conferencing that is capable of supporting more than 200 attendees in one meeting session. In addition, PSTN audio conferencing numbers are available in 26 countries, including the US, Australia, Belgium, Denmark, Canada, Finland, France, Germany, Italy, Ireland, Netherlands, Norway, Spain, Sweden, Switzerland, UK, etc.

If you’re interested in learning more about what RHUB can do for you and your business, give us a call today on 866-758-0984 or visit http://www.rhubcom.com

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Making Your Data More Secure With a RHUB Web Conferencing Server

April 14th, 2014

Web conferences save businesses millions of dollars per year, but a web conference doesn’t represent such an attractive savings if your confidential company information is stolen. It’s important to ensure that your web conferencing solution is going to provide enough protection to keep your data safe at all times.

An RHUB server represents an excellent security solution. Every RHUB server comes with a default 2048-bit SSL certificate preinstalled. Passwords and meeting IDs are transmitted via SSL. The screen image is protected by RHUB’s proprietary encryption by default, but the server can be reconfigured so that everything is SSL protected.

For even more protection, RHUB servers have a built-in firewall, though we recommend your RHUB server be used in conjunction with your company firewall. Because of its history of security issues, Java has been completely removed.

For transmission security, RHUB uses both SSL and proprietary encryption. Meeting IDs and passwords are SSL encrypted when transmitted over the Internet. Unlike conventional web conferencing, the RHUB server can be set up behind your company firewall, making it much more secure than a hosted service. Internal meetings within the firewall are simplicity itself to set up and totally secure.

DMZ deployment works well for meetings with external users. The RHUB server is set up at the firewall and your client is also behind a firewall. DMZ is available for almost every router, even home routers. A DMZ setup permits both attendees who are behind a firewall and attendees who aren’t to attend a meeting. If you wish, you can easily restrict the meeting to attendees within your network only.

A deployment outside the firewall is also a possibility. In this scenario, the RHUB server is configured between your firewall and the client firewall. This deployment is equivalent in security to hosted services.

The safety of RHUB servers has been tested intensively by banks, government agencies, and defense companies. You can’t find a webinar solution more capable of providing you with security when you really need it. To discuss how our robust protection can benefit you, give us a call at 408-899-2831.

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