Posts Tagged ‘organization’

A Few Considerations for Choosing an Effective Web Conferencing Solution.

September 24th, 2013

The lion’s share of Web conferencing users are currently relying on hosted services for their Webcasting solutions, primarily because they aren’t aware that better options exist. But first, let’s give credit where credit’s due, hosted services are generally easy to deploy, and they come in handy when you need to conduct a live broadcast on-the-go, while you’re away from the office.

Why There’s a Better Way Than Hosted Services

But hosted solutions aren’t nearly as secure as the two on-premise alternatives described below. One reason for this is because hosted services are deployed over the Internet, which leaves your company’s video Webcast content susceptible to the wiles of the Internet underworld. Now, we don’t mean to sound like alarmists, but just consider the logic of the following question: If a safer solution exists for sharing your Web conferences, wouldn’t you prefer to use that option over something less secure? Naturally.

Plus, let’s not forget that hosted solutions cost over time. As long as you’re subscribed to such a service, then you’re going to continue paying its ongoing costs. This sort of perpetual expense might not be a concern for every company, but we suspect that every smart business weighs the difference between upfront costs versus long-term service charges. Without question, the initial investment of an on-premise solution is much more cost-effective over time.

On-Premise Solutions: Better Security for a Better Price

On-premise software or an on-premise appliance both give you much more security than a hosted service. These on-premise options operate behind client-company firewalls, giving you another barrier of protection. So, what we’re talking about here is the difference between “private clouds,” which exist internally within a company, and “public clouds” or the wild and wonderful World Wide Web.

Here at RHUB, it’s no secret that we believe on-premise software is a step in the right direction, but we still believe the best option for Web conferencing is an on-premise appliance, which is what we offer with our RHUB 6-in-1 Web Conferencing Appliance. In just one appliance, your company gets Web conferencing, remote support, audio conferencing, video conferencing, remote access and Webinar capabilities. Why do we prefer an on-premise application over on-premise software? RHUB feels that the two biggest problems with on-premise software are its high upfront cost, and it is notoriously difficult to deploy.

RHUB Believes in Making Your Life Easier

Who said Webcast technologies can’t be easy? Why shouldn’t your business Webcasts be simple? RHUB believes you should save your time and energy for more pertinent “heavy lifting,” such as landing that big account or having smooth-sailing, live Webcast face-time with your family while you’re away on business. You’re far too busy — and your time is too valuable — to be burdened with a steep learning curve.

These are solely considerations of your own time, but what about the productivity of your overall organization? In 2010, a study called “The Work Design Collaborative” found that the time-consuming learning curve for implementing new technological programs took most organizations between 15 to 18 months before they began to see their productivity return. In today’s hungry business climate, that’s far too long to be out-of-commission. Obviously, an easy-to-use alternative (such as RHUB’s 6-in-1 appliance) can significantly reduce this learning curve and ease the burdens on your company’s time and money.

The Name You’ll Remember (Precisely Because You’re Not Forced to Hear It in Every Meeting)

Does it make sense for your company to pay money to create a Webcast recording only to hear the intrusive, name-dropping
advertisements of the Web conferencing service provider? It doesn’t make sense to RHUB, either. We enable you to brand your meetings with the name of your organization — not ours.

So, if you’re tired of paying relentless service charges or wrestling with a less secure system that’s difficult to use, then your friends at RHUB welcome you to prowl on over to our Web site to learn more: RHUB

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Which Web Conferencing Setup Is Right for You?

September 23rd, 2013

Communication technology has now reached a new frontier.
There’s no need to tie your message to a helium-filled balloon or the foot of a courier pigeon.

In an instant, your organization can interact with other remotely located parties, nationally or internationally, through the wonders of Web conferencing.

And after decades of evolution, we’re happy to report that Web conferencing is secure and easy to use — even if you don’t fancy yourself as being very “tech savvy.”

Better technology means more options for the user. You have three simple choices for your Web conferencing setup:

1. Hosted Service
2. On-Premise Software
3. On-Premise Appliance

Each option has its advantages and disadvantages, so which one will work best for you? We think you will know this answer for your organization better than anybody else. So, we’d encourage you to decide for yourself. But in case you would like more information, we have provided the following paragraphs to help you understand each of the three Web conferencing options, including their pros and cons. And don’t worry! The explanations below are even easier than blowing up party balloons (and definitely simpler than tying them).

Across the Board

There are a few characteristics that all three Web conferencing solutions have in common, across the board:
— All three options give you the ability to communicate within your organization.
— All three options give you the ability to communicate with other remote organizations.
— All three options simplify the process of data sharing.
— And of course, all three options will enhance your virtual meetings.

The Fork in the Road
The three Web conferencing solutions differ in where they are used, as well as some of their strengths. So, let’s take a look at some very specific differences.

HOSTED SERVICE

Hosted Service — The Pros
Hosted Web conferencing services are Internet-based, which makes it a great, offpremise solution, meaning, if you’re not at the office and you need to hold your Web conference from your home, that’s just fine. Your organization simply subscribes to the hosted service and then accesses its application online. No sweat. The hosted solution is the easiest to deploy.

Hosted Service — The Cons
Hosted solutions are less secure, so this will be a significant consideration for you if your organization deals with extremely sensitive information. And hosted solutions are a never-ending expense, as long as you’re subscribed, because they require you to pay an ongoing cost.

ON-PREMISE SOFTWARE

On-Premise Software — The Pros
On-premise software offers you greater security. It operates behind client-company firewalls for an additional barrier of protection and support. Private clouds (within an organization) are much more secure than public clouds (the Internet), because they work over an organization’s servers and its infrastructure, as opposed to being deployed over the Internet (aka The Wild West). When compared to hosted service, on-premise software is also cost-saving over time, and it has a lot more flexibility for integration and for branding (highlighting your organization’s name during conferences).

On-Premise Software — The Cons
The problem with on-premise software, however, is its high upfront cost, and it’s rather difficult to deploy.

ON-PREMISE APPLIANCE

On-Premise Appliance — For the Pros!
As with the on-premise software described above, an on-premise appliance offers you the same great security because it also operates behind client-company firewalls for an additional barrier of protection and support. Private clouds (within an organization) are much more secure than public clouds (the Internet), because they work over an organization’s servers and its infrastructure, as opposed to being deployed over the Internet. And just like on-premise software, when compared to hosted service, an on-premise appliance is also cost-saving over time, and it has a lot more flexibility for integration and for branding.

But unlike on-premise software, the on-premise appliance has a low upfront cost, and it’s easy to deploy, which usually makes it the all-around favorite, once people understand all three options.

Full Disclosure:
In the paragraphs above, we encouraged you to examine these options and choose for yourself. You know your organization and its needs better than we do, so we warmly welcome you to compare and contrast the three solutions for Web conferencing. And if this article has helped you — and you’re happy — then we’re happy, regardless of which solution you choose.

Now, you probably noticed a conspicuous omission of “cons” for the on-premise appliance. Well, that’s because here at RHUB, we personally believe that an on-premise appliance is the very best of the three solutions. That’s why our company has created the RHUB 6-in-1 Web Conferencing Appliance, which gives you Web conferencing, remote support, audio conferencing, video conferencing, remote access and Webinar capabilities — all through one appliance. But we’re not going to give you a big sales pitch here. If you’re interested, we’d encourage you to visit our Web site to learn more: RHUB

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Digging Yourself Out of an Email Mess

April 2nd, 2010

With the dominance of the internet in our lives, email horror stories as abundant as snow in the East coast this winter. Emails have played a role in major lawsuits and have made up the more salacious aspects of tabloid stories. This is not a petition for removing emails from our lives; on the contrary, emails, if properly managed can be kept for a variety of reasons.

Business Policy on Emails

For many companies, especially larger enterprises, managing emails is simply a part of the company’s records management policy. For this reason it is best to avoid using the company’s email for personal correspondence. Company emails are kept as part of the company’s records for reasons including:

  • Dealing with possible future litigation
  • Evidence of business activity
  • For archival purposes

Ways to Manage Email

Most email applications like Outlook have their own built-in management features. Even so, a high volume of emails can still be overwhelming. Below are a few simple steps to keep track of emails:

  • Use folders generously and label them properly. Nothing is worse than digging through a long list of old emails to find a specific one.
  • Answer emails promptly and delete those no longer needed.
  • Keeping your message succinct – this will make answering them easier.
  • Set up an address book and use it.
  • Use special tags for categorization.
  • Subject lines should reflect content of the email.

Storing Email Attachments

In business communication emails frequently come with attachments. By storing the emails on your computer and removing them from your inbox will prevent your email storage quota from being reached too quickly. No one wants to have an important email bounced because of a full inbox.

Email is often a convenient way to transfer files used in web presentations. This further highlights the need to title emails properly and organize them in appropriate folders. This way they can easily be inserted into PowerPoint presentations without a hitch. Emails itself can also be inserted into an . This will be guided by the company’s policy as it relates to employee hierarchy and viewing policy. The format also allows for the creation of video emails, which can be saved and viewed later depending on the web conferencing solution being used.

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