Posts Tagged ‘video conferencing benefits’

Why Video Conferencing is Improving Productivity and Reducing Costs in today’s Organizations.

June 19th, 2017

Recent developments in technology give to your video conferences the same sense of connection and collaboration of real life meetings. In addition, video conferencing allows staffs to share data in a way that is not possible in live meetings which have become even more expensive as a consequence of the increase in travel costs.

Video Conferencing is going viral not only in the cutting- edge technology companies of Silicon Valley, but also in more conservative and slower-to-change organizations like Accenture that plans to add 22 video conferencing rooms to the existing 13

(source:http://www.nytimes.com/2008/07/22/technology/22meet.html).

So, what is there behind this change? The answer is quite simple. Video Conferencing allow managers to cut down on costs by increasing productivity.

In facts, moving digital bits become more and more affordable than moving people’s bodies as travel costs increase. According to Executive Travel (source: http://executivetravel.com/new-business-travel-study-says-average-per-diem-is-now-319day/) , sending a worker on a flight costs now over 1000 $, and the average daily costs for car rentals, hotels, meals etc. rose up to an astonishing 319$ per day in 2016. In comparison, the price of a R-HUB`s (http://www.rhubcom.com) video conferencing server ranges from 995$ to slightly over 2000$. It means that an organization opting for this technology will be paid back in only four/five saved travel days of one of its executives!

On the other side, the costs to dispatch bits to IP addresses have been plunging down and the ones of web conferencing tools as well. In other words, video conferencing is cheaper and cheaper.

The traditional objection that virtual meetings are necessarily poorer than live meetings is now beaten by the technological development of the last year. Video presence and high definition give a video conference the same sense of connection and collaboration of real meetings. So, it is possible to build the sense of comradery and appurtenance to the organization also through video conferences.

In addition, during a virtual conference it is possible to share data in an easy and immediate way through some specific tools like file sharing. Decisions can be speeded up a lot, workgroups become easy to organize and manage, and communication to the organization as a whole is finally possible.

The process of hiring and training staff is streamlined. Decisions become quicker, so that your organization is more reactive and abler to quickly adapt to the actual situation of market, with subsequent better results.

In conclusion, video conferencing has become a leading technology in today’s organizations because it is able to increase productivity while reducing decision times and organizational costs. Recent technological developments have improved video conferencing so much that the objections on the poor quality of virtual meetings have fallen. Last but not least, going virtual is more and more inexpensive because the high competition existing among video conferencing service providers reduces prices.

  • Share/Save/Bookmark

Why does Video Conferencing beat Physical Meetings?

May 25th, 2017

The right answer is because video conferencing has become an essential tool of the organization of work in the digital economy. Yet still important, money-saving concerns have become secondary today.

In the digital economy, the organization of work has been going through disruptive transformations in the last few years. This has changed video conferencing from a mere curiosity to an indispensable tool for everybody. The shifting from the traditional way of working in physical places to what has been defined as “virtual corporations” compels almost every digital worker to utilize video conferencing daily.

Why video-conferencing and not some other technology? Indeed, the benefits that the application of video conferencing has brought to the digital organizations are huge. Let’s quickly run through the main points.

1) Video conferencing helps telecommuting

Without video conferences, teleworking and telecommuting would be very difficult, as it is the only way to reduce the lack of interaction between managers and remote workforce.

2) Video conferencing helps managers to oversee remote collaborators.

Remote working poses new problems, for example checking and tracking remote workers efficacy and effectively. Video conferences allow managers to immediately see what their employees are up to .

3) Video conferencing makes your meeting independent from money and time concerns.

The main implication is that more frequent meetings are possible, and the coordination and control of managers on workers subsequently increase. This is then mirrored in an increase of workforce productivity, the main reason why so many organizations are going more and more virtual and less and less physical.

4) Video conferencing makes your remote communication more human.

Never forget that communication is almost all non-verbal and visual. While in a traditional phone call visual communication gets fatally lost, during a video conference you can fully enjoy the pleasure of a face-to-face meeting.

5) Video conferencing allows users to interact with more people at a time.

The simultaneously interaction with more than one people comes quite easy and comfortable in a video conference, even through mobiles. This feature, which is not present in traditional video calls, is very useful. For example, it enables managers to give directions to their remote teams from everywhere and at any time.

6) Video conferencing allows users to give live demonstrations.

Showing is the best way to persuading, and this is possible through video conferencing. Products like R-HUB`s TurboMeeting (http://www.rhubcom.com) allows users to utilize a wide set of tools to make your conferences interactive and to engage your audience, like screen and file sharing, polling and raising hand buttons.

In conclusion, it is quite impossible to think of a digital working environment without a massive usage of video conferencing, as in a world of remote users, remote managers and remote workers; video conferences are the most effective way to communicate.

  • Share/Save/Bookmark

Why Video Conferencing is going to disrupt Public Service Delivery?

April 18th, 2017

Faster decisions, greater efficiency, lower cost and big time savings: these are just some few benefits of the utilization of video conferencing in public service delivery.

In 2013, the first video conference of local government officials was ushered In Rwanda: over thirty participants were able to interact with the Minister for Local Government through high resolution monitors and address a large set of issues concerning local governance. This is just one of the benefits that Rwanda had from the fiber optic network that had been rolled out throughout the country in the past years.

Like most modern states, Rwanda is afflicted by chronic lack of staff because of budget limitations and, before video conferencing introduction,public officials had to spend a lot of time by travelling from remote places to the capital to attend important meetings that were vital to coordinate the public action.

Consider that joining a distant meeting in a country where roads are in bad conditions takes not only money, but a lot of time. The result was that the government was blocked in a deadlock loop: taking care of locals would have implied to give up on spending time in meetings in order to give public officers the necessary time to manage the delivery of public services. But this would have caused a serious lack of coordination of the governmental action at any level; on the other hand, maintaining effective central coordination would have affected the efficacy of the public action at local level, as it would have drained important human resources to the necessary meetings in the capital.

The classical way-out would have been hiring new local staff; but this solution was precluded by budget constraints.

Video conferencing solved the problem brilliantly. Today, local officers do not need to spend days to travel to the capital for their meetings any more. Rounds of virtual conferences assure the necessary coordination of the governmental action at any level, and the amount of time that is saved in this way can be more profitably employed to help locals. But the most interesting aspect of this innovative solution is that no new staff has been necessary; in other words, through video conferencing Rwanda has been able to optimize the workforce, while respecting budget constraints.

Rwanda’s story tells us how much disruptively video conferencing can impact the delivery of public services. If a little African country was able to change the management procedures so deeply, what could happen in western states (for example, in Europe), where video conferencing is still almost unknown in public offices? Another point is that this technology is not only about saving time and money. In the future, video conferencing could deeply affect many public services and facilities, like healthcare and hospitals, especially when it will be integrated with the virtual and augmented reality.

Cost considerations won’t stop these silent revolutions. Today, the price of an on premise web server ( the type of technology that suits the public service needs best), for example one of R-HUB`s (http://www.rhubcom.com) suite TurboMeeting , starts from 995$ only. Consider that a cheap car costs in Italy at least 10,000 $. Another way to say that video conferencing technology has become within everyone’s reach.

In conclusion, video conferencing will certainly disrupt the public service next years, as this technology offer a good solution to many managerial problems that vary from human resource optimization to the need to respect budget constraints. The necessary technology is already available, and at an inexpensive price.

  • Share/Save/Bookmark