Posts Tagged ‘Video Conferencing’

Is it Better to place a Conference Call or a Video Call?

September 5th, 2017

The advantages and disadvantages of the two most popular methods of virtual conferencing in business

Better to have an audio conference or a video conference with your team? You would have asked yourself this question hundreds of times and especially today when every good virtual conferencing tool (for example, TurboMeeting of R-HUB, http://www.rhubcom.com) gives you the option to choose between these two means of communication. Although the usage of video conferencing is decisively on the increase, the screen has not yet outplaced the more traditional audio conferences. Therefore, the answer depends on the practical situation you are. Let’s then have a quick look at the pros and cons of these two technologies in order to choose the one that suits our needs better.

  1. Conference calls are cheaper and easier to use and set up.

Conference calls are cheaper and easier to set up than video calls. This is the reason why they are preferred for quick communication and when it is not necessary to show documents, slides, or other visual materials. Another strong point of calls is that users do not need any computer, as a simple mobile or smartphone is enough to access. In other words, conference calls are destined to stay, despite the success of web conferencing. The fact that a good 75% of organization has adopted this mean of communication confirms our assumption (source: http://techcrunchies.com/conference-calls-statistics/).

The common issue with conference calls is voice crispness. On Skype, how many times have you had to withdraw on a textual chat because at a certain point you barely understood what the other speaker was saying?

  1. Video conferences are more engaging.

Nobody would think to give a webinar through a trivial phone conference call. There are occasions, like webinars, lectures, product presentations, administrator board meetings, when telepresence, visual and non-verbal communication become crucial.  Today, products like R-HUB`s TurboMeeting allow users to enjoy an experience very close to a real meeting during a video conference, plus the possibility to utilize tools like polling, document and desktop sharing. TurboMeeting solves also the problem of the greater difficulty of setting up video conferences, as it makes the operation very similar to audio conferences.

The common issues with video conferences are that they are more expensive and less comfortable to configure. However, these problems have been partially addressed by the new generation of video conferencing solutions, as the example of R-HUB`s TurboMeeting well proves.

In conclusion, ordinary audio conferences are great for quick and ordinary daily communication, when there is no need to show visual materials. Video conferences are decisively more suitable for webinars and distant learning, product presentations, tele-selling, and, in general, any occasion when it is necessary to show visual materials or to recreate an environment as close as possible to a real meeting.

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The Secret of Making your Virtual Conferences feel like Real-Life Face-to-Face Meetings

June 9th, 2017

A seven step procedure for making your meetings from remote even more real than the ones in person.

One of the most-known downsides of virtual conferences is that they are not in person. Therefore, the question comes up naturally: is there a way to make a video conference feel like a real face-to-face meeting? The answer is yes. If you take the necessary steps to host and manage your conferences in the right way, the feeling of being experienced something virtual will disappear in the participants.

– First, don’t forget good manners. The temptation to go causal during virtual meetings is strong, as you often conference in while staying in the lap of comfort of your home. If you wish something that feels real, act like in real life. Dress properly, control your body language and introduce yourself or make an introduction to the topic in the right way, if you have to lead the conference.

– Second, prepare the meeting. It is important to keep in mind that virtual conferences can be recorded. Thus, it is better to secure the environment where you are going to stay in advance, in order to avoid finishing on YouTube as outstanding example of hilarious speaker. For example, you should take some measures to avoid your children coming into the room during the conference and ensure an acceptable level of noise. Weird or improper objects in the background or in the angle of view of your pc cam should be removed; lighting should be adjusted so that you appear sharply and well-defined.

– Third, involve participants. Guests’ involvement is what really makes the difference between a boring lecture and a lively video conference in most situations. Participants will feel important and considered, and they will come again with pleasure at next conference. Involvement is also useful to make your participants remember your words, as there is evidence that active participation triggers people’s memory much more than taking down notes on a notebook.

– Fourth, set aside to the standard rules of holding meetings. Today, we have deep knowledge of the complex mechanisms behind meetings (real and virtual they may be),thanks to the many psychologists that have been studying them for decades. Therefore, it is necessary to follow the standard rules they have laid down, like speaking one at a time and switching off cell phones and other devices that could become possible sources of distractions.

– Fifth, don’t pretend to be in a real life meeting. Strategies could make you look ridiculous. Never forget that you are on line and you are speaking through a digital media. Simply be professional, and don’t ask the attendees to your meeting for too much, especially if they are novices. They could have problems in using the GUI with subsequent discomfort and embarrassment. Remember that simplicity is always the best strategy.

– Sixth, use technology to make the interaction with your audience as real as possible. Don’t be mean and invest in hardware. HD video conferencing, for example, can improve very much your participants’ experience; solutions like R-HUB TurboMeeting (http://www.rhubcom.com) can assure you and your audience seamless conferences with hi-definition, sharp images and crisp clear audio.

– Seventh, have fun. The human element is a key-factor of success in any virtual meeting. Including some element of fun will relax participants and make you sound and look much more natural. In other words, it will make your meeting feel more real, and this is exactly your goal.

If you are interested in techniques and tips to hold virtual meetings, you are going to find more resources on R-HUB`s blog at http://www.rhubcom.com

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New Frontiers in Video Conferencing: The Virtual Public Notary is coming

June 5th, 2017

Virtual conferencing allows public notaries’ customers to have their deeds formed and signed just with one click.

When dealing with bureaucracy, I think that it is difficult to imagine something more annoying than going to the public notary. However, despite the recurrent promises of politicians about bureaucracy simplifications and red tape shortenings, citizens still need the assistance of a public notary with many important business operations that imply copy and signature authentications. So, no matter whether you are buying the house of your dreams or opening new bank accounts; in any case, you’ll have to call in the notary at a certain step of the procedure.

In common experience, the problem with these professionals are time and money waste. Despite their apparent simplicity, authentications are operations for which you will be usually charged much more than you can expect. Another pain in the neck is the need to take an appointment and spend at least half day waiting for a public notary that is often too busy to give us quick attention.

All these issues can be easily solved with virtual conferencing today. Consider, for example, that one of the main reasons behind public notaries’ high professional fees is the need to pay the rent of the office. Through virtual conferencing, a public notary could operate from home, save money from the office rent and then decrease his fees.

To managethe appointments, there are many cheap agenda applications on the market that are perfect for the purpose. Documents can be easily scanned through any pc’s in-built web cam and then shared by using the special functionality that is present in most video-conferencing solutions. The authenticity of the signature can be then easily checked through the screen by simply watching the customer signing. Plus, in a video conference it is also very easy to shoot the moment of the apposition of the signature and keep a record in that way in the archives as piece of evidence. Solutions like R-HUB`s TurboMeeting http://www.rhubcom.com  can be integrated with most public notaries’ archive management systems, besides ensuring the necessary level of data protection and hacker-proof resistance.

In conclusion, thanks to modern technologies all the principal tasks that are usually performed by a public notary in his office can be done online today. Among the several available technical solutions, the ones that utilize on-premise servers are the most recommendable in terms of data protection and conformity with safety standards, although there are very good products also among the cloud-based solutions because of the newest systems of encryption that are able to  ensure similar high levels of data protection .

At this point, the readers will not be surprised to know that there are already some online services for notarizing. For example, Online Notary (https://www.notarycam.com); another one is Notarize (https://www.notarize.com) which is managed by the commonwealth of public notaries of Virginia. Costs of these new online services are quite affordable and customer satisfaction seems high. Maybe they cannot replace complex services – like asking for advice on complicated legal matters – but they can certainly be helpful in everyday life operations as having your signature on your bank account application certified and authenticated.

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What are the five best Video Conferencing products on the Market?

January 17th, 2017

Whoever you are – manager, small business owner or team member – there is a moment in life when you need a remote communication tool. Which is the best option among the several platforms that have become available on the market in the last few years? From on-premise servers based solutions to web apps, the choice is wide. In this article, we outline the main features of what in our opinion are the five best video conferencing products of 2016.

It is important to know exactly what you need, in order to choose the right product. While on-premise servers based solution could be great for a small business, a browser app often reveals to be a good option for occasional users.

It isn’t only a matter of costs; you should also consider some issues like security, reliability, the necessity to download software or install hardware, the frequency of utilization, and the max number of participants to your conferences.

However, it is also true that an outline of the main features of the most popular platforms could help to clear ideas. So, let’s start with the review of first product on the list.

The on-premise servers based solution: R-HUB Turbomeeting

There are several features that make the difference between R-HUB Turbomeeting servers and the web based solutions. First, they are secure and reliable. Hackers and spotty video streaming will become a distant memory soon, as R-HUB technology is not web dependent. Second, the number of participants to a chat room  can be scaled up to 3000, which is quite uncommon in web conferencing  products world; third, from mobiles to TV, almost any kind of device is supported, no matter if it runs on iOS or Android.

Coming to price, R- HUB web video conferencing servers start from $295. They are sold under a flat license that allows you to add additional participants at zero cost. Maintenance and installation are inexpensive and there is no need of a dedicated team of technicians, as R-HUB web video conferencing servers are plug and play products.  For further information, please visit R-HUB web site at http://www.rhubcom.com

A web based solution: GoToMeeting

Very popular among the web based solutions, GoToMeeting have been advertised a lot especially on TV. Its strong point is that it runs well alongside programs like Gmail and Outlook. It also ensures a clean, simple user experience.

The trial period lasts thirty days. After, you have to buy one of their packages.

The right tool for webinars: OnStreamMedia

Webinars that are managed through this platform can host up to 300 participants, and a great user experience is ensured by its many tools to engage the audience. Unfortunately, this software comes out without the usual tiered pricing benefits that other platforms offer.

Thought for small businesses: WebEx

Among WebEx’s most interesting features, there are conference recording, application sharing and the benefit of tiered pricing that makes this product a good idea for a small business.

No software to download: Zoho Meeting

If you are looking for a 100% browser based solution, this product is what you need. Very easy to use, Zoho Meeting is great for those who are seeking for a two people conference web app for free. Over this number of participants, you have to pay.

Have you cleaned your ideas? If not, start to browse the web. This list is not exhaustive, as web conferencing platforms have been mushrooming in the last few years. And please feel free to signal us any software that in your opinion deserves a mention.

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Best web conferencing software for a small non-profit?

January 19th, 2016

An R-HUB HD video conferencing and web conferencing server (www.rhubcom.com) is an affordable alternative. It supports up to 30 webcams and 8 monitors at each end point to support a telepresence experience. It starts at $1,495. The installation is a plug-and-play. After installed, the server runs 24 x 7. The hardware is a reliable network appliance just like a router and no IT maintenance is needed. The software is self-updated.

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