Posts Tagged ‘web conference’

Best web conferencing software for a small non-profit?

January 19th, 2016

An R-HUB HD video conferencing and web conferencing server (www.rhubcom.com) is an affordable alternative. It supports up to 30 webcams and 8 monitors at each end point to support a telepresence experience. It starts at $1,495. The installation is a plug-and-play. After installed, the server runs 24 x 7. The hardware is a reliable network appliance just like a router and no IT maintenance is needed. The software is self-updated.

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How to Prepare for an Effective Web Conference

March 10th, 2015

A web conference can make for the ideal business meeting, professional planning session, or just a talk between friends. No matter when or why it is used, web conferencing solutions are only effective if all parties involved come together at the right time and with the right tools in place. In short, you need to take a few steps before important conferences like this to ensure everything is in place for them to be successful. Luckily, this does not have to be hard to do with the right tools in place.

#1. Learn about the software first

A variety of different web conferencing services are available to allow most people to connect. However, you’ll want to ensure your computer software is up to date and ready to go. To do that, you need to learn what requirements are in place. What software components, if any, will you need to download to use? What requirements should your phone, computer, laptop, or other system need to have for the conference to run smoothly? It is a good idea to check for updates on these software programs if you’ve used the system before as well. This just makes good planning possible.

#2. Don’t assume others know how to use the web conferencing tools

Perhaps you are meeting with an important client for a first meeting. You have no real idea if that person has used web conferencing solutions in the past. You don’t know what they’ve used either. For that reason, it is a good idea to ask a few questions to ensure all participants understand what they will need to do to get online and to get the conference in place and ready to go. The last thing you need is for the other person not to realize they need to call in or log on.

#3. Ensure others have all connectivity requirements

In most cases, you’ll receive confirmation information about your scheduled web conference. Don’t log in at the last minute or forget to verify that everyone received the necessary information. In short, the day before the scheduled web conference, be sure that everyone has the information they need to get on the conference. You may even want to have a test run in your office to ensure it is working properly and that you know about all of the features and tools available.

#4: Get materials ready to go

It is always a good idea to set up your conferencing materials well in advance. Whether you plan to put on a demonstration through live video or you will show a pre-recorded presentation, be sure you’ve run through the process effectively before you log in for your meeting. You’ll want to ensure a test run is done to ensure your information or presentation looks fantastic, too.

It is that easy to make web conferencing solutions effective. Take the time necessary to put in place a program that is going to impress everyone during the event. It will pay off.

 

 

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How An Agenda Helps You Stay On Track During a Web Conference

February 19th, 2015

Many of us had to use an agenda during our elementary and junior high years. If you were like most children, you hated having to record your activities in an agenda every single day. If this sounds like your childhood, it is time to thank your instructors because they helped you to develop a crucial skill early on. Recording notes in an agenda is one of the best practices you can develop as a professional. Allowing you to document important information when you hear/see it, it is a great way to stay organized – especially when web conferencing. Below are a few ways that an agenda can help you to stay on track while you listen/view a web conference.

 

Notes to make things more clear

 

This is an obvious example, but it is one of the most important in this list. Taking notes in your agenda while web conferencing is one of the best ways to avoid any confusion later on. While you are listening to the web conference, write down as many notes as possible to guide you throughout the web conference, and to ultimately help you to perform your job better. It may seem boring and you may feel like you can member everything, but believe us when we say that there are going to be things that slip your mind that you are going to wish that you wrote down.

 

Catch things your mind may not remember tomorrow

 

As stated, we don’t always remember all of the important details when attending a web conference. It is easy for our minds to wander, to lose focus, and to flat-out become bored with web conferencing at large. Thus, it is crucial that you write notes in your agenda – especially on topics that are of the utmost importance. This will ensure that when you leave the web conference, you will be able to remember everything that occurred at the web conference, ensuring that there will not be any mysteries about what you need to remember later on.

 

Schedule important dates so you won’t forget later

 

There will probably be some important dates floating around while web conferencing. If this happens, you need to record every single date that crops up during the conference. Not only will this help you to schedule the rest of your work going forward, but it will ensure that you do not have to experience any ‘crunch time’ whenever you realize that a deadline is due at the last minute. Write important dates in your agenda the moment you hear them during the web conference, and save yourself headache later.

 

Never miss important information again

 

To sum everything up, recording information in your agenda is vital to ensuring that you never miss anything important again. Keep your life organized with the traditional agenda starting today. We guarantee that by doing so, your productivity is going to increase dramatically and your work life will flow better than ever!

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Why RHUB Web Conferencing Servers Are So Safe

February 12th, 2015

Remote control can significantly increase the efficiency and productivity of the companies, but these types of technologies that involve remote access may have some serious disadvantages as well. According to some studies conducted in the past couple of years, remote control and remote access have been named as the most common ways for the hackers to breach the security. One study showed that almost fifty percent of all the computer security breaches were done by using software for remote access control. Based on that news, many people wonder why RHUB web conferencing servers are so safe and what makes them so good in preventing security breaches.

We all are aware of the fact as the security is good as its weakest link. Hosted conference services are providing very little, if any security. Anyone that has access to a password and meeting identification information can open up the meetings. That leaves a huge security gap, so the hackers may take an advantage of this and attack the system easily. The security can be very easily and quickly compromised just by reading someone`s e-mail or accessing their calendar.

In comparison, the RHUB web conferencing servers can establish a virtual VPN network between the host and the participants. By doing this, it limits the range of participants to those with internal address and location, or with specific IP addresses.  Great thing about RHUB web conferencing servers is that they are specially designed to work together with your internal security servers, such as firewalls and routers or any other devices for security which are implemented by your company. Because of that, RHUB web conferencing servers can provide a very efficient and wide security by limiting the attendance to only authorized locations and participants.

Usage of powerful SSL encryption is primary for maintaining transmission security. You can be calm and relaxed, by knowing that the RHUB web conferencing servers are using the strongest SSL encryption together with proprietary encryption. The user passwords, as well as meeting IDs and the meeting transmissions are completely safe and encrypted.

The most effective way for protection against the breaches in security is to use an on-premise solution by which the web meetings will be protected by the firewall. RHUB web conferencing servers, as well as the remote servers are specially designed to provide an affordable and efficient security.

The three most common ways in which RHUB web conferencing servers are working are: behind the firewall, outside the firewall and DMZ. Behind the firewall means it is being restricted only to internal meetings, outside firewall means it is restricted to external meetings, while DMZ is designed both for external and internal meetings. DMZ deployment is very flexible and is available on all of the routers. In all of these options, strong security measures are constantly offered.

RHUB web conferencing servers are very safe because anyone that tries to access the system and is located outside of the firewall will be immediately rejected by the server.

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3 Main Features To RHUB Web Conferencing Solutions

January 1st, 2015

RHUB Communications Inc. is one of the most popular web conferencing and videoconferencing systems in the world. They are offering different types of conferencing solutions. The RHUB server is known for its flexibility and outstanding value and it is characterized by 6 real time collaborations and applications in one server – web conferencing, webinars, remote access, remote support, audio conferencing and video conferencing. One of the main reasons why RHUB is so popular is the fact that users can start their webinar or interactive meeting with only few clicks. The interface is user friendly and even those who don’t have experience in this field will understand how this server works in a matter of minutes. In addition, they can always use the guide provided by RHUB. As we have mentioned before RHUB 6-in-1 server comes with many features and each of the applications has independent features. We will now focus on the 3 main features to RHUB Web Conferencing solutions.

1. RHUB doesn’t require any kind of software

There are many web conferencing solutions which require downloading special software in order to watch the webinar/seminar. This is not the case with RHUB web conferencing solution. If you have made a plan and prepared a seminar you should start it. Your invited attendees can join your seminar in a matter of seconds. They don’t need to download any kind of software if they want to participate on the seminar. What makes RHUB even better is that attendees can use any platform to join the seminar – PC, Mac, Unix, Linux, iPhone or iPad. They will get full access to all the features no matter what platform they use. In other words, this means a guaranteed attendance.

2. RHUB allows hosts to collect emails

One of the main reasons why people decide to host free seminars is the chance to build a list of potential clients/customers. In this way they can significantly improve their brand’s awareness and eventually increase sales. With the help of RHUB, the host of the meeting can (they don’t have to) require information from attendees before they join the meeting. Of course, by information we mean email. Once the host requests a meeting report they will get the email addresses of all attendees. Those who know how to use an email list in the right way will certainly find this feature very useful.

3. Privacy protection

Web conferencing through RHUB is known for another thing – safety and security. The creators of this server have implemented the latest technology in this field. But what makes RHUB server even better is the real-time privacy protection feature. In case an application accidentally opens over the application that is shared at that moment the meeting session will be paused until the host removes it from the area that is visible to the attendees. This is an excellent protection in cases of such accidents or even in cases of viruses and malware.

Remember that these are only some of the features that RHUB Web Conferencing has to offer.

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