Posts Tagged ‘web conferencing servers’

6 Ways to Use RHUB Web Conferencing Servers to Make your Freelance Business More Effective

September 24th, 2014

Around the world, the landscape of the business world continues to evolve and become more dispersed. It is now more common than ever for workers to telecommute. Freelancing has also become increasingly common. Even so, freelancers face an entirely new set of responsibilities. While a freelancer is able to set his or her own schedule, there is also the need to deal with invoices and maintain consistent communication with teams and clients regardless of your location.

The below tips can guide you through how you can use RHUB Web Conferencing Servers in order to effectively manage some of the most common freelance challenges.

Working on the go. More and more freelancers today are working while on the road. With RHUB Web Conferencing Servers, freelancers can take advantage of mobile apps for iOS, making it possible to attend and host meetings from any location.

Working with clients who have a restrictive firewall. Firewalls are a common and effective security strategy for blocking the unauthorized incoming and outgoing communications from a computer. RHUB Web Conferencing Serves are able to work from behind your clients’ firewall, thus providing complete protection from any unauthorized person who attempts to join your meetings. We also provide a step-by-step guide to ensure the complete satisfaction of you and your clients.

Communicating design changes to clients. If you need to transmit detailed design changes, screen sharing is an excellent way to do so. The built-in drawing tools in the RHB Web Conferencing Servers platform allow you to take advantage of robust online collaboration by circling, highlighting, and pointing precisely to the points that you need to reference on a screen.

Working with clients who aren’t “technical.” With RHUB Web Conferencing Servers, there is no need for your clients to possess a lot of technical knowledge. Joining a session is easy with an automatic download for first-time users and a single click to join meetings.

Need to time meetings. If you work on an hourly basis and need to time meetings, the Record button in the RHUB Web Conferencing Servers can also be used as a meeting timer. All you need to do is hit record at the beginning of your meeting. This feature also provides an information log for accounting auditing.

Prefer not to take notes. Do you dislike taking notes? The Record feature on the RHUB Web Conferencing Servers can also be used as an automatic note-taker. Everything that was said and displayed can be tracked by simply recording your sessions. You can opt to play back the recording for taking notes later or post the audio from the meeting online securely, allowing you and your clients to reference it as needed.

Attempting to facilitate collaboration while simultaneously keeping track of client information and working on a remote basis can be a challenge. RHUB Web Conferencing Servers can help you to benefit from clearer communication while managing your freelance business in a more organized manner.

To learn more about RHUB products, contact us at 1-866-758-0984 or email us at sales@rhubcom.com

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Make Webinar Presentations to More People for Less with RHUB Web Conferencing Servers

August 25th, 2014

Did you know that you can conduct webinars on your own with up to 3,000 attendees? Were you aware that you can conduct such webinars for just a single one-time cost? Businesses are now increasingly looking for ways in which travel costs can be reduced while simultaneously reaching out to larger audiences in a global setting. Webinars provide the perfect solution and can be set up in just a few minutes. Furthermore, it is possible to set up a webinar without any support form IT while generating highly qualified marketing leads. With RHUB web conferencing servers, you can take advantage of the opportunity to make a presentation to literally hundreds of people from your PC or Mac. Those presentations can even be enhanced with HD video conferencing.

RHUB web conferencing servers allow you to quickly and easily manage your webinars, accept registrations online, retrieve those registrations and even integrate registration on your website by simply copying and pasting sample HTML code.

The steps below can help you to initiate a successful webinar registration in just a few minutes:

1. Begin by logging into your Web Conferencing Server management using your Turbomeeting Server address.

2. You will see three options displayed on the left menu. Those options are:

  • A User Registration Form with your server URL, which can be used by your attendees for registering for your webinar.
  • Webinar Management, which can be used as an option for retrieving webinars within a specified date range.
  • Sample Registration Page where you can create your own registration page.

Configuring your Webinar Registration

With the Configuration Webinar Registration, you can specify a headline for your webinar to serve as a welcome message that can be displayed to your attendees. You can also determine which fields will be required to be completed by attendees. For instance, if you want to require that attendees enter a phone number while registering for your webinar, you can do so. It is even possible to enter a customized field based on your requirements. A confirmation page following registration gives you the ability to utilize the default message, which can be edited, or you can direct attendees to your own URL after they have registered for your webinar.

You also have the ability to select an option that will display all of the upcoming webinars scheduled for the next several days. This allows your attendees to see all of the upcoming webinars when they are registering.

Simply click on the Submit button to configure your Webinar Registration in the way you would like it to appear to your attendees.

Management

With the Management option, you can have an opportunity to retrieve all of your webinars from a specified date range. You can also create a new webinar. This option allows you to send out invitations by email to all of your attendees.

As you can see, you have a wealth of options available for your webinar registration and management using RHUB web conferencing servers. To obtain additional information about creating and managing successful webinar registrations, contact us at 1-866-758-0984 or email us at sales@rhubcom.com

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Taking Advantage of the Polling Functionality on RHUB Web Conferencing Servers

July 21st, 2014

Webinars have rapidly grown in popularity and are now used around the world for a variety of different purposes. As many companies have grown in global scale, the use of webinars for connecting with employees in locations around the world has also grown significantly. During webinars, a variety of different tasks may need to be handled. It is not uncommon for the need to arise in which the webinar host needs to hold a vote on various topics. While it might be easy enough in an in-person conference to simply ask for a show of hands; that will not work during a conference call. You need an organized and accurate method for conducting a poll and gathering important feedback. With RHUB web conferencing servers, you gain the ability to take official votes even if you are thousands of miles away from your conference attendees.

The Benefits of Polling

The RHUB polling function offers a full slate of benefits that can be used in different scenarios. By using the polling function, hosts are able to engage or even rejuvenate an audience when their attention may have wandered. You can elect to create polls prior to the conference or you can create them during the session as needed. Following the end of the poll, hosts can decide whether they wish to show the results of the poll right away or whether they prefer to reveal the results at a later point during the webinar. The host does handle the management of the poll, but he or she does not need to be present for the poll to be launched. In fact, RHUB web conferencing servers allow the poll to be sent throughout the online conference as a way of taking votes on issues, suggestions, or even when you would find it beneficial to gain insight into the conference participants.

Polling can be conducted in a variety of different ways. For instance, if you like, you can post multiple-choice questions to each attendee and then collect the feedback. You also retain the option to edit the polling questions so that you can ask any type of question. Conference attendees can even choose from among different samples and vote on the one that they like best using the polling system.

Additionally, voting sessions do not need to take a lot of time away from your webinar. They can be conducted quickly and easily while still providing conference hosts with a great tool for obtaining feedback that can be used for decision making purposes. Polling can also prove to be useful for finding ways in which you can improve the content of your future meetings. As is the case with any type of voting or polling scenario, the larger the polling sample, the more accurate the results.

If you are interested in learning more about how you can take advantage of the opportunity to conduct polls during your webinars, contact RHUB at 866-758-0984 or visit our website at http://www.rhubcom.com.

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Why RHUB Web Conferencing and Remote Servers are So Secure

July 4th, 2014

Remote access and control can greatly improve productivity and efficiency, but at the same time, it is important to understand that these technologies can also have serious and potentially destructive disadvantages.

According to a 2013 Data Breach Investigations Report, remote access and control was named as the most common attack pathway that hackers utilize. In fact, the report went on to state that more than 40 percent of breaches investigated as part of the study involved the unauthorized access to the victim using a type of remote access control software.

Based on such startling news, it is only natural for our clients to be wary and wonder what it is that makes RHUB secure.

At RHUB, we take security very seriously and it is our highest priority. Toward that end, we have taken several distinct measures to ensure the security of data that is transferred during all report sessions.

We strongly believe that security is only as good as the weakest point in any system. When it comes to access security, hosted conferencing provides very little security. Meetings can be opened up to practically anyone who has a meeting ID and a password. That is more than just a little frightening. This so-called security can be quickly and easily compromised by simply reading someone’s email or gaining access to an individual’s calendar.

By contrast, RHUB servers make it possible to establish a virtual VPN between attendees and the host. This successfully limits the scope of attendance to internal location/address or only specified IP addresses. It should be noted that each of these policies is designed to specifically work along with your own internal security servers, such as routers, firewalls, or any other security devices that your company may have in place. As a result, RHUB servers are able to provide comprehensive security by effectively restricting attendance to only authorized attendees and locations.

When it comes to web conferencing applications, the use of strong SSL encryption maintains transmission security. RHUB’s servers utilize SSL as well as proprietary encryption for your complete peace of mind. The transmission of meeting and user passwords along with meeting IDs is completely SSL encrypted over the Internet.

The most effective solution for protecting against security breaches is to utilize an on-premise solution in which meetings are protected by your firewall. The RHUB web conferencing and remote support servers are designed to provide an effective, affordable solution.

Below are diagrams which are designed to depict three common ways in which the RHUB web conferencing and remote servers are deployed:

  • Behind the firewall: restricting it to internal meetings only (Private cloud)
  • DMZ: Designed for both internal and external meetings
  • Outside firewall: Restricting it to external meetings

 

 

(a) Behind Firewall Deployment

 

(b) DMZ: Designed for both internal and external meetings

 

(c) Outside firewall: Restricting it to external meetings

 

In both the behind-firewall as well as DMZ deployment options, strong security measures are offered. DMZ is made available on almost all routers. In addition, DMZ deployments offer superior flexibility, which makes it possible for internal or behind firewall as well as external or outside firewall attendees to join meetings. As soon as a meeting is begun, all you need to do is check the option that restricts the system for only internal attendees. Any attendees that attempt to access the system from outside your firewall will be automatically rejected by the RHUB web conferencing server.

If you would like to learn more about RHUB products, simply call us at 866-758-0984 or email us at sales@rhubcom.com

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