Posts Tagged ‘Web Conferencing’

How to Choose the Right Web Conferencing Provider for your needs in Seven Easy Steps

January 20th, 2018

When equipping a digital workplace, the ability to detect the right web conferencing provider for your organization is crucial, as the members of your team will necessarily have to use video conferences to work together. In order to make the choice easier for you, we have created this simple scheme articulated in seven steps

Sooner or later, any organization grows and faces the problems connected with remote working. One big problem is to choose the right web conferencing provider: today, it is difficult to think of a virtual workplace without this fundamental tool because video conferencing mergers the advantages of audio calls and video conferences in one at affordable costs. This is the reason why this service is so much in demand. But how to choose the right provider?

1 – Set your budget. There are web conferencing services available for all budgets. Small organizations should consider the free versions that many provider offer, or, alternatively, cutting-edge solutions like R-hub’s TurboMeeting servers (http://www.rhubcom.com) that combine high quality and efficiency with inexpensive prices. Scaling up to more powerful (and expensive) versions is then generally possible with almost every provider.

2 – How is your team going to use web conferencing? From webinars to demonstrations, there are multiple possible uses of web conferencing.  It is important to understand the functionalities that your team need with a glance on the future, in order to be able to choose a product that really satisfies your organization needs without having to scale up almost immediately after its installation.

3- What kind of contents are you are going to share? Audio and video are not enough. A team usually needs to perform some basic operations like the sharing of documents in several formats, from PDF to Words, and other media, typically YouTube videos. Does the provider you are choosing assure these services?

4- Find the solution that accommodates the larger number of people. Especially for organizations that offer webinars, it is important to be able to host the largest possible number of guests during their virtual events.

5-Is session recording included? Web conferencing sessions can be recorded for several purposes, for example to make webinars available on demand on your organization website, or to allow your team members to review the record of a conference later and take notices. Unfortunately, session recording is not provided for free by every provider. Therefore, you had better check for that.

6- Solutions that are independent from a specific operation system are better. Remote workers use a wide set of instruments to connect that ranges from Apple to Huawei and Windows. Multi-platform solutions are thus crucial in this kind of scenario.

7- Consider the necessary encryption requirements. Data encryption is essential to protect your data, as sensitive information and documents are often exchanged through a web conference. Choose a solution that assures a strong protection, for example the 256-bit encryption.

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Best web conferencing software for a small non-profit?

January 19th, 2016

An R-HUB HD video conferencing and web conferencing server (www.rhubcom.com) is an affordable alternative. It supports up to 30 webcams and 8 monitors at each end point to support a telepresence experience. It starts at $1,495. The installation is a plug-and-play. After installed, the server runs 24 x 7. The hardware is a reliable network appliance just like a router and no IT maintenance is needed. The software is self-updated.

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Will A Web Conference Solution Pick Up Background Noise?

March 12th, 2015

Web conferencing solutions are one of the best ways to bring a group of people together to share and collaborate. No matter how big your business or group is, you’ll want to take every step possible to ensure everyone can communicate in an effective manner. Part of that process is using tools that provide quality sound. When choosing and using web conferencing tools, be sure you choose a solution that allows you to maintain quality sound throughout its use. With the right software, the right tools, and a bit of organization, you’ll minimize the risk that background noise impacts your call.

How to Ensure a Smooth Web Conference Happens

To ensure everyone on the web conferencing experience is able to get the best communications and connectivity, there are a few things you’ll need to do first.

#1. Choose a High Quality Web Conferencing Solution

Not all products are the same. Some are inferior and less effective in terms of creating a solid connection and good sound quality. In short, you’ll want to use the right company to set up your communications. Doing this is going to ensure you get the best level of service from the provider. Be sure the company offers:

  • Good sound quality
  • Good image quality
  • Versatility to allow computers and/or phone communication
  • Can handle as many webcams as you need
  • Offers simple-to-use features

Once you know this is in place, you’ll want to take a few extra steps to ensure the communication continues to be good.

#2. Ensure Your Noise Level Is Low

Depending on how you set up the conference, you may be speaking from your location over the phone or Internet to others at the presentation. In this type of situation, you’ll want to make sure you are in a good area that’s quiet. You’ll want to ensure your Internet connectivity is good. And you’ll need to ensure any background noise at your office is minimized. If you are using microphones or phones, be sure the sound quality on these devices is good, too. Do this before you log in for your web conference.

#3. Mute the Guests Out

The final step to ensure there is no background noise during your web conference is to mute out everyone else. There are generally two options here. First, you can have your guests who will not be communicating during the duration of the call mute themselves. You can also mute all guests in one step. You can unmute these individuals when you are ready for two way conversations. By doing this, you block out all background noise from your guests.

There is no doubt that this web conference can go well when you take the time to set up and manage your communications properly. Take a few minutes to put together your event. Be sure to communicate to everyone involved the steps they need to take to keep background noise to a minimum. Within a few minutes, you’ll be ready to go.

 

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Presenting a Professional Image: Choosing the Right Web Conference Software

March 6th, 2015

If your company is considering purchasing web conference software to aid you in conducting meetings without the need of traveling, then you need to know exactly how you and your team will be using the software before purchasing. Not all web conferencing software is made equally; some are made with certain needs in mind. Below are the questions you need to ask your team before purchasing the right software.

 

Needs

 

Typically, how will your team be using the software? Will everyone be sitting at a table in a professional manner, or is it more laid back (more on that in a moment)? Will you be conducting simple meetings, or is there a need to use a whiteboard so show share notes and showcase presentations? You need the answers to these questions before purchasing web conferencing software, so speak with your team and discover exactly how everyone will be using the software.

 

How big is your team?

 

Will there only be a few people sitting in on the meetings? If so, then you may be able to simply use web conferencing software that mainly utilizes conference calls and nothing more. However, if your team is large (and more than a few people will be sitting in on the meetings), consider hiring software that properly utilizes video conferencing. That way, every attendee will be able to look, hear, and most importantly, understand the information shared during each meeting.

 

If you are going the latter approach, consider investing in decent, surround sound speakers for your conference room. This will allow everyone to hear every meeting easily, and there will be no mysteries regarding what each team member needs to know after each meeting.

 

Size of the room?

 

How big is your conference room? Is it possible for you to use video technology to share video on the walls of the room? If so, you may want to invest in software that specializes in this technology (especially if you have a larger team). Depending on the size and number of attendees in the room, again, you may want to consider investing in surround sound technology that will allow everyone to hear what is being said at all times. Remember: the smaller the room, the less amount of money you need to invest in speaker systems.

 

If you are on a budget, consider moving meetings into a smaller room if applicable. Speaking of cost, that brings us to our final point…

 

Cost

 

How much are you willing to spend on web conference software? If you do not know, speak with your team and come to a general consensus. They will be able to let you know exactly what they feel comfortable with spending. From there, you can decide which software is the most cost-effective for your needs. This does not mean that you should buy the cheapest software, though. You get what you pay for, but be sure that the software you purchase is actually functional and reliable.

 

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How Can Web Conferencing Help You Reach More Clients?

March 3rd, 2015

One of the great things about the Internet revolution is that it helps businesses both small and large reach more clients than ever before. Web conferencing is the go-to method for reaching clients, and it has proven to be successful among all types of businesses in various industries around the world. If you are on the fence about using web conferencing to improve your business like never before, continue reading and allow us to tell you exactly why web conferencing solutions should be in your company’s game plan as soon as possible.

 

Meet and greet with potential clients

 

Whenever you simply want to meet and greet with potential clients, you do not want to have to drive hours away or especially hop onto an airplane and fly across the country just to meet them. This wastes time, money, and who knows? They may not be interested in you in the first place! Eliminate the unneeded time and cost by having a meeting greet with potential clients via web conferencing. From the comfort of your company’s conference room, you can speak with them using high definition video and have a conversation with them that is exactly the same as meeting with him face-to-face.

 

Demonstrate products and services in real-time

 

Perhaps the potential clients would like to learn a little bit more about how your products and/or services will work. Instead of lugging around expensive equipment on an airplane for spending time setting up a service for the client at their physical premises, it is simple to demonstrate products and services using web conferencing. They will be able to make in educated opinion as to whether the products and/or services is right for their company, which again saves you time and money that you can use on other areas of your business.

 

Reach more, spend less

 

Web conferencing also means that you do not have to spend time and money traveling. Instead, you can have web conferences with multiple clients a day which could in fact save you days of travel thanks to the power of broadband Internet. Theoretically, you could have meetings with multiple clients around the world. Which leads us to our final reason as to why web conferencing is such a valuable tool for your business…

 

Global reach

 

Your business will also have a global reach, meaning you can expand faster than you ever thought possible. Because your business is no longer confined to a certain geographical location, you can reach literally anyone in the world and inform them as to why your business belongs in their future. Just imagine: within one week you could have multiple, global clients that would have taken days to even meet with!

 

It is one of the many reasons why web conferencing is such a fantastic opportunity for any business of any size. If are not capitalizing on this incredible opportunity, you are doing your business a disservice. Earn the business of you were taught prospective clients today without ever leaving the comfort of your commercial property!

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