The twenty-first century has seen a revolution with the introduction of web conferencing applications. Now one can conveniently connect to people around any corner of the world without being physically present at that place. Keep reading to know more about web conferencing applications and how they can transform your life.

What are Web conferencing applications?

Web conferencing is a technology for conferencing, holding live meetings, webinars, presentations, etc. on your phone or laptop with the help of the internet. Web conferencing applications help in a face-to-face connection for real-time communication when the team members are not physically available at the same spot. It can also be used for multi-task communication where the message released by one speaker is received by more than one listeners.

Advantages of Web conferencing applications

• The very first advantage of web conferencing applications is that it helps to cross the barrier of distance. You can now just focus on the growth of your business without worrying about geographical limitations.

• The second significant advantage is that it saves travel time. Also, you can save yourself from the hustle of coordinating with multiple employees, clients, or customers by utilizing the benefits of web conferencing applications.

• You can even use these web conferencing applications for training your employees or delivering lectures to students who are located at different remote locations.

• Last but not least, the screen sharing feature of web conferencing applications is extremely helpful as it ensures that all the members of the conference call are on the same page even if they are sitting at different locations.

Top 5 Web conferencing applications

Given below is a list of the top web conferencing applications that you can try in 2020:

●      GoToMeeting

It is one of those professionally built web conferencing applications that allow you to connect with thousands of viewers at once. It includes all the professional features like call recording and dial-in numbers. It even includes a feature where you can use drawing tools to point out things while you are sharing screens with your team members. You can test the app according to your requirements as it allows free conference calling for up to three members, and if you are satisfied, you can avail the starter pack for just 19 USD per month.

●      Slack

It is one of the most popular ones among web conferencing applications as it makes conference calls a lot more fun with its emojis and GIFs. Although video and conference calling get very convenient, as, with slack, fun conference calls with your friends are just a tap away, it lacks features and can take only 15 participants on a video call at a time.

●      Google Hangouts

It is perfect for a quick and clear video call that is free, with up to 25 participants. The best feature of this app that makes it stand out is its integration with the other Google apps. You can easily schedule your call on Google calendar. Also, you can access other Google apps like Google Sheets and Google Drive without leaving the call. The only thing about Google Hangouts is that unlike other web conferencing applications like Zoom and Bluejeans, it will consume your system’s battery super fast.

●      Zoom

It is a super light application for web conferencing that is not going to drain much battery out of your system and will keep your call going even if you have a poor internet connection. The only drawback is that you will have to compromise with the quality of the call at times when your internet connection is not the best. Like most of the other web conferencing applications in this list, it includes all the essential features like call recording, text chat, call scheduling, and screen sharing. You can even have a free video call for, surprisingly, up to 50 participants, and the starter plan is available at a price of 14.99 USD per month.

●      Bluejeans

This is one of those web conferencing applications that work excellently well across all the different kinds of devices. Also, unlike other apps meant for large conference calls, this is much easier to handle. It includes all the tools that might be needed for a webinar. The starter pack for 50 participants is available at the cost of 19.95 USD.

Considered as one of the modern tools of business, business web conferencing is a useful tool that can easily be used by business partners, clients, and investors alike. Providing an excellent opportunity for all kinds of business executions, business web conferencing gives a range of scope, which includes implementation of business activities from all places, while saving time and cost. Therefore, here we will take a look at a few ways in which business web conferencing is benefiting businesses around the globe.

Easy Communications

Business web conferencing has provided options for both audio and visual communication. With the added live visual aid to the typical phone facilities, business web conferencing has made communication easier around the globe. It also provides users with the option of instant messaging, which allows them to text while they are on a live feed. All that is required is an instant internet connection, and then everything else is made more accessible and available.

Travel Costings Reduced

Business web conferencing brought about a drastic change when it comes to travel costs. Before the business web conferences, parties had to move from different countries, continents, and around the world to hold meetings and conferences. However, with the introduction of business web conferencing, there has been a drastic reduction in the costs of travelling. Along with the price, business web conferencing saves the time and effort of the meeting attendees. Also, many attendees can join in at the same time, without any hustle.

Efficient

Business web conferencing can be credited with making business conferences more efficient and smooth. Earlier, a lot of time would be wasted just for preparing for the meetings itself. Preparing the agendas, arranging the venues, sending out invites, making sure all the attendees received the information, and so on. Even the decisions taken in the conferences had to be recorded physically and then executed later. With business web conferences, such extra preparation is not at all required. For the invitation, a mail stating the time of the meeting would be enough. All other works could also be executed while the business web conference is still on. All in all, a very efficient tool.

Easy Sharing of Documents and Files

Another option that makes business web conferencing easily an advanced tool for business activities is its feature that allows file sharing. While on the business web conferencing, the attendees may share files such as word documents, spreadsheets, slides, and so on without any interruption. Allowed participants can even make changes to these files while they are on the business web conferencing. It is a very convenient feature as it enables immediate revision of documents without further follow-up and corrections via mail.

Extremely Flexible

Business web conferencing is incredibly flexible as they can be conducted whenever and wherever required. Rather than having to travel from different places to meet at a point, or having to notify the attendees from quite a period before, business web conferencing has made things extremely easy and flexible for businesses. All that has to be done is to ask the attendees to log in through their online portal at the decided time, and they can do so from wherever they are at the point of time.

No Geographic Barriers

Business web conferencing has helped cut down geographical boundaries all around the world. What otherwise would have taken a lot of difficulties to execute, now is done over business web conferencing. It has improved communication globally and thus has fair hand globalization of industries around the globe.

Better Business Relationship

From a psychological point of view, business web conferencing has helped in strengthening the relationship between partners, investors, clients, and so on. In the earlier days, the dealer either had to communicate through letters or the telephone and later through emails. However, with the introduction of business web conferencing, businessmen and women do not just get to interact with each other, but also get to see them visually. This helps in building the business relationship as it brings about a feeling of trust.

All in all, we can say that business web conferencing genuinely contributed to a lot of advancement in the business sector while immensely benefiting them.

Interactive web conferencing involves screen sharing and face-to-face interactions through voice or text chat via messaging and many other communication features. To get the most out of a team discussion, interactive web conferencing is a perfect choice. In fact, in day-to-day life, it has become more like a trend to host interactive web conferences for business purposes.

Interactive web conferencing enables you to connect with the online web conference tool through the internet connection from your device. One can either schedule the conference or make its reservations. All the participants of interactive web conferencing are uninterruptedly connected with the help of online web conference tools that also provide video interactions.

Features of Interactive Web Conferencing

Most of the providers of interactive web conferencing offer VOIP (Voice over Internet Protocol) web conferencing, which allows the use of the Internet for the web conference using VOIP technology. Many businesses use Interactive Web Conferencing to remotely share pictures, documents, videos, website data, emails, etc. with the help of online web conference tools.

It majorly contributes to reducing business travel time and expenses. Interactive web conferencing also offers features like conference recordings, commenting, questions & answers for all the members of a conference, text messaging, and video calling using a web camera.

Benefits of Interactive Web Conferencing

There are several benefits of interactive web conferencing for businesses, and the top few of those benefits are explained below.

●      Money-Saving

Research says that, throughout the world, many organizations are doing a lot of expenses on traveling, even for a single employee, be it by air or by road. So, for a meeting, an employee spends a massive amount of money on hotels, meals, and travel, which can be stopped with the use of interactive web conferencing.

One of the significant advantages of using interactive web conferencing is that it doesn’t involve any costs because of the various free tools found for web conferencing. This technology is an essential step to save both the economy and employees.

●      Time-Saving

With the help of interactive web conferencing, employees need not have to travel that frequently and can invest that particular time in being more productive, and generating more output in less time. This is a brilliant advantage of utilizing interactive web conferencing. This is important since clients are always in demand for fast results.

Interactive web conferencing supports a lot to improve employee’s performance. Also, interactive web conferences usually wrap up in about 34 minutes; hence staff do not have to spend much time; provided that the discussions are not useless.

●      Meeting the Deadline

Despite not interacting directly, the employees yet serve in team building because they can appear more often. One can do interactive web conferencing anytime and anywhere provided that the presence of internet connectivity and the supporting device.

Hence the people can collectively work to meet any tight deadline. This technology that one can talk to anyone, anywhere, and anytime, enhances morale and overall development of a team. With the help of interactive web conferencing, organizations can regularly communicate with their employees, enriching clarity within the company.

●      Skills Everywhere

Earlier, in the hiring process, the companies were confined to nearby localities only or the people who were willing to relocate.

But now, with the help of interactive web conferencing and remote operations, it has become quite simple to communicate with the employees enabling the companies to hire people from any corner of the world.

●      Customer Relations

Through interactive web conferencing, companies or individual people can contact their customers on a regular basis to involve them in their assigned project/work. Hence, the customer knows the entire progress of the project, making the relationship between the company and the customer transparent.

It also allows video sharing, desktop screens, and slides, making the web presentations, highly exciting and interactive.

●      Excellent Services

Interactive web conferencing offers unlimited meetings making it one of the best services. One can enjoy high-quality video streaming while on the go and can conduct or attend as many meetings as one wants.

Interactive web conferencing permits around 24 people and nearly 5-6 internet cameras on the screen, in a single conference. To make the working environment more efficient, excellent features like the annotations, note-taking, and whiteboarding are there.

With the advent of technological advancements, it becomes crucial to instill technology in every forefront of your business environment. Experts understand the key to development to be an interactive workplace. But how can internet web conferencing help you in improving your business?

What is Internet Web Conferencing?

Before we dive into the technical and financial advantages of internet web conferencing, let’s define it first.

One can understand internet web conferencing as a replica (more efficient and interactive) of a traditional round table meeting. You call one (or more) employees to connect in a seamless interactive environment when it comes to organizing business meetings or conferences. A significant downside it eradicates from a traditional setup is that everyone needs to be “physically” present while attending such a meeting.

Doing the same thing virtually with the help of internet web conferencing is what we will unfold in this guide.

●      Cuts Down Travel Costs

If no one has to travel to a distant place every time they have to attend a meeting, it’s evident that travel expenses can be massively reduced. Internet web conferencing allows you to not only save travel cost but also saves your time. One of the other advantages of web conferencing includes comfort. One can simply access such a conference from any place.

●      Easy File Sharing

Another aspect of web conferencing includes easy access to sharing files and various important documents while the conference is still going on. This makes it easier to convey certain essential and immediate messages from one person to another. Along with this, it allows one even to showcase the presentations and graphs that an organization may require.

●      Visual And Verbal Communication

In today’s world, undoubtedly, web conferencing has become widely popular. It has connected people from different corners of the world via a video chat. This verbal and visual communication has only widened the aspect of selecting the best out of all. Be it an interview or a business meeting, visual and verbal communication via web conferencing has surely made things efficient for the people.

●      Increased Work Efficiency

When it comes to work efficiency, nothing must be compromised. With the aim to provide the best out of one’s skills, it is crucial to provide the best results on time. Web conferencing has undoubtedly made that easier for many organizations. In fact, various interviews and selection process includes web conferencing from the different corners of the world. This makes the working of an organization much reliable and efficient at all times. Now with web conferencing, you do not have to worry about booking a conference hall or gathering people at the location or any other fuss. Web conferencing has indeed made your work efficient.

●      Flexibility

There is no doubt how working from home, or comfortable working space has made life easier. It is always easy and flexible to work in such an environment. In fact, with the unlimited web conferencing, one can certainly expect excellent work. It is challenging to bring everyone to one place for the conference when the people are not local residents. Yet, with the facility of web conferencing, all such issues are eliminated. With the range from two to twenty-five, one can simply add a lot of people in one session of web conferencing.

●      Improve Productivity

Employers can streamline communication with both internal and external clients,  with the help of internet web conferencing. It reduces the time and effort in sending thousands of emails or making phone calls to different employees or customers. Hence, it improves the productivity of the employees by making them work more and generating more results in less time. In fact, one can easily project various files and slides while the conference is going on. Such incredible facilities have surely improved productivity.

Conclusion

There is no doubt how web conferencing has become widely popular in today’s world. From educational purposes or business or any other work, web conferencing has become an easy mode of communication between people from different corners of the world. After all, it has eliminated the long procedures of scheduling meetings and gathering people in one place. All the hectic jobs have been removed since web conferencing came into existence.

In modern times, one can host or attend business meetings using a computer and internet service with the help of online video meetings or web conferencing. To have conferences with employees who are not present at a single place, almost every company, regardless of its size, uses online video meetings or web conferencing.

Many organizations are also using online video meetings or web conferencing to hold outside conferences with recruits and their customers. Online video meeting or web conferencing provides many benefits to businesses, such as preserving money & time, and resources of the company for organizing training sessions & conferences.

The following are some of the benefits of online video meetings or web conferencing:

Time-Saving

A significant advantage of using online video meetings or web conferencing is that employees do not need to travel to attend any meeting, and they can be more productive by spending time in their work. Hence, more output in less time and this is a big thing since clients and executives have a demanding nature, and by using online video meetings or web conferencing, the overall results can be envisioned fast.

Online video meetings or web conferencing also enhance employees’ performance because this technology makes employees contact people all around the world. Further, online video meetings or web conferencing can be performed in around twenty to twenty-five minutes. Thus, employees can spend less time over a session of the conference.

Cost Saving

A lot of money which is spent by employees on traveling, accommodation, etc. to attend or conduct a meeting can be saved by using online video meetings or web conferencing. It is free because several free tools are available for the same.

This is one of the excellent benefits of utilizing online video meetings or web conferencing, and it is especially crucial if any organization wants to save money.

Best of the services

Online video meeting or web conferencing is one of the best services that grant you endless sessions. One can experience the most excellent quality videos and mobile access. Therefore, while you are on the go, you can attend & manage the conference.

Online video meeting or web conferencing allows around twenty-six people and six webcams in a single session of a conference. For creating the best experience, one can use features like note-taking, annotations & whiteboarding.

Talent Hiring becomes flexible

With the help of an online video meeting or web conferencing and remote working, companies can efficiently recruit people from anywhere in the world, as the employees can effortlessly communicate with their employers.

Online video meetings or web conferencing breaks the geological barrier because groups can be created and managed with an unlimited amount of conversations amongst employees.

Strong Client Relations

With the help of online video meeting or web conferencing, organizations can contact their clients on a regular basis. Organizations can make use of online presentations, to share slideshows, pictures, videos, and remote desktops of the progress of the work assigned by their clients. This is how online video meetings or web conferencing aid to transparent and robust client relations.

Efficiency, Flexibility & Transparency

Provided that people who are involved in a meeting or a conference, have a web-enabled device, online video meeting or web conferencing can be done at any location and time. Therefore, employees can collectively work to fit any tight deadline.

Online video meeting or web conferencing also enhances overall team results and relations by providing flexibility to the employees who are not present in the office at any particular time, can still communicate with anyone in the office. Employers can even use online video meeting or web conferencing to communicate with their employees regularly, enabling transparency within the organization.

Is it the time to switch to Online Video Meetings or Web Conferencing?

Online video meetings or web conferencing benefits and uses are plentiful, and those as mentioned above are just top five. There are many global online video meetings or web conferencing tools that help business firms stop spending time scheduling and managing meetings. And most of the organizations are ready to use the tools for online video meetings or web conferencing to host online conferences or meetings with employees who are in different locations.